Senior Specialist - Organizational Structures & Corporate Documents

Roads and Transport Authority; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A governmental transportation authority in Dubai is seeking a qualified professional with a Bachelor's Degree in Business Administration/Quality and 8 or more years of experience to provide support and consultation for organizational units. The role involves preparing technical studies, reviewing policies, and developing existing systems. This position offers the opportunity to contribute to the excellence of government operations.

Qualifications

• 8 or more years of professional experience.

Responsibilities

• Preparing and implementing organizational structure review plans.
• Preparing technical studies and proposals for organizational unit requests.
• Reviewing institutional documents and proposing their development.
• Preparing reports for the Director General and providing technical advice.
• Developing existing systems based on feedback from organizational units.
• Conducting benchmarking comparisons to improve departmental work.

Education

Bachelor's Degree in Business Administration/Quality

Job description

Job Purpose

The role is pivotal in providing support and consultation to organizational units and preparing technical studies related to the department's work, such as organizational structure studies and corporate documentation studies.

Key Results & Accountabilities

1. Preparing and implementing an updated organizational structure review plan in coordination with the organizational units within the organization.
2. Preparing technical studies related to organizational unit requests for organizational structure studies, reviewing roles and responsibilities, and submitting proposals for approval by relevant parties.
3. Preparing and reviewing institutional documents related to the department's work, such as policies and processes, and proposing development axes for them.
4. Reviewing institutional policies received from organizational units and their periodic reports in accordance with institutional document policy standards.
5. Preparing reports submitted to the Director General and providing technical advice on them.
6. Developing existing systems in use by providing feedback related to their improvement, based on feedback from organizational units and in coordination with the Corporate Technical Support Sector.
7. Proposing development initiatives in the department's field of work.
8. Disseminating knowledge to department and organization staff regarding the department's work areas and the systems used through the preparation and implementation of awareness workshops.
9. Conducting benchmarking (desktop/field) comparisons to develop work methods within the department/supporting required studies and preparing technical reports on their outputs for the purpose of improving departmental work.
10. Preparing, developing, and implementing the institutional document management system (operational agreements/frameworks, service level agreements) and submitting reports regarding them.
11. Ensuring that the department's work methods are aligned with the standards of the Government Excellence System.
12. Participating in committees and work teams as directed.
13. Contributing to the monitoring of the department's implementation plans.
14. Ensuring that all updates are reflected in accordance with administrative decisions issued within the relevant systems.
15. Performing other related duties as assigned.

Academic Qualifications

Bachelor's Degree in Business Administration/Quality

Experience

8 or more years of professional experience