Senior Project Assistant / Coordinator

AHOY; United Arab Emirates; On-site; AED 120,000 - 200,000; Full time

Job summary

A fast-growing startup in the mobility-fintech space is seeking a detail-oriented Project Coordinator. You will manage office operations, support project tracking, and assist the CEO with strategic initiatives. Ideal candidates are proactive, organized, and thrive in dynamic environments while handling multiple responsibilities.

Qualifications

• Proven experience as a Project Assistant, Coordinator, or similar role.
• Fintech or mobility experience is a plus.
• Ability to manage multiple priorities effectively.

Responsibilities

• Manage day-to-day office operations to ensure smooth workflows.
• Assist in planning, tracking, and monitoring projects from initiation to delivery.
• Prepare regular reports on project status, progress, and KPIs.

Skills

Organizational skills

Multitasking

Communication

Interpersonal abilities

Proactive problem-solving

Job description

Are you passionate about fintech and mobility technology? We’re looking for a proactive, detail-oriented, and organized professional to join a fast-growing startup in the mobility‑fintech space. This role is ideal for someone who thrives in dynamic environments, enjoys juggling multiple responsibilities, and can seamlessly support both operations and leadership.

Key Responsibilities

Office Administration

• Manage day-to-day office operations to ensure smooth workflows.
• Organize meetings, appointments, and corporate events.
• Maintain records, files, and documentation in a secure and organized manner.
• Support onboarding of new employees and coordinate HR-related activities.
• Monitor and ensure compliance with company policies and procedures.

Project Coordination

• Assist in planning, tracking, and monitoring projects from initiation to delivery.
• Prepare project timelines, schedules, and trackers to ensure deadlines are met.
• Facilitate communication between teams, stakeholders, and external partners.
• Organize project meetings, prepare agendas, capture minutes, and follow up on action items.
• Identify risks, bottlenecks, or delays and raise issues promptly for resolution.

CEO Support

• Prepare regular reports on project status, progress, and KPIs.
• Update leadership on critical issues, risks, and opportunities.
• Support strategic planning initiatives and monitor progress against business objectives.
• Provide clear summaries of departmental activities and key achievements.

Qualifications & Skills

• Proven experience as a Project Assistant, Coordinator, or similar role (fintech or mobility experience is a plus).
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent communication and interpersonal abilities.
• Proactive, solution‑driven, and collaborative team player.
• Ability to work in fast-paced environments and manage multiple priorities effectively.