Senior Leadership Executive Assistant - Global Healthcare

National Reference Laboratory (NRL); Abu Dhabi; On-site; AED 65,000 - 110,000; Full time

Job summary

National Reference Laboratory (NRL) in Abu Dhabi seeks an organized Executive Assistant to provide high-level administrative support to senior leadership. You will manage calendars, coordinate meetings, and ensure smooth communication with internal teams and external stakeholders.

The role involves arranging travel, preparing reports and presentations, handling correspondence, and maintaining confidential files in a fast-paced environment.

Qualifications

• Diploma or BA in Business Administration or Secretarial Studies is preferred.
• Strong written and verbal English communication is required.
• Proven ability to manage multiple priorities with discretion and confidentiality.
• Experience supporting senior management is advantageous.

Responsibilities

• Manage the executive's calendar, meetings, appointments, interviews, events, and business travel.
• Coordinate internal and external meetings, including scheduling, agendas, and minutes where required.
• Manage incoming and outgoing correspondence, emails, calls, and visitors, ensuring timely and professional communication.
• Prepare and update reports, presentations, correspondence, memos, minutes, and other documents as requested.
• Coordinate and follow up with internal teams and external stakeholders on actions, deadlines, documents, and meetings.
• Arrange business travel, including itineraries, agendas, and supporting documentation.
• Maintain organized electronic and physical filing systems and ensure confidentiality of sensitive information.
• Provide general administrative support, including expense claims and office requirements.

Skills

Communication

Organizational skills

MS Office

English proficiency

Education

Diploma or Bachelor's degree in Business Administration/Secretarial Studies

Tools

Microsoft Office Suite

Job description

National Reference Laboratory (NRL) in Abu Dhabi seeks an organized Executive Assistant to provide high-level administrative support to senior leadership. You will manage calendars, coordinate meetings, and ensure smooth communication with internal teams and external stakeholders.

The role involves arranging travel, preparing reports and presentations, handling correspondence, and maintaining confidential files in a fast-paced environment.