Senior HR Assistant (Senior Recruitment Coordinator)

World Bank Group; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading international financial institution is looking for a Senior HR Assistant based in Dubai. This role supports the full lifecycle of talent acquisition across the Middle East and Asia, ensuring high-quality recruitment services. Candidates should have at least 4 years of HR experience, strong communication skills, and proficiency in Microsoft Office. This position offers a comprehensive benefits package, including competitive compensation and professional development opportunities.

Benefits

Retirement plan

Medical insurance

Paid parental leave

Qualifications

• Minimum of 4 years of professional experience in recruitment operations or HR administration.
• Strong business-level proficiency in English.
• Experience coordinating end-to-end recruitment processes.

Responsibilities

• Manage requisitions from job posting to onboarding.
• Serve as a liaison to ensure smooth process flow.
• Conduct resume reviews and longlisting.

Skills

Recruitment operations

Client service

Communication

Technical proficiency in Microsoft Office

Adaptability

Data handling

Education

Bachelor’s degree

Job description

Overview

Senior HR Assistant (Senior Recruitment Coordinator)

Location: Dubai, United Arab Emirates. Organization: IFC. Term: 3 years. Recruitment Type: Local Recruitment. Language: English. Closing Date: 11/5/2025 at 11:59pm UTC.

Description: Build a career with impact. The Senior Recruitment Coordinator, based in Dubai or Riyadh, supports the full lifecycle of talent acquisition across the Middle East and Asia, delivering high-quality, timely, and inclusive recruitment services. The role reports to a Global Talent Acquisition Team Lead, with a delivery line to the Middle East & Asia Recruitment Officers in Riyadh and New Delhi.

Job number: req34662 | Sector: Human Resources | Grade: GD

Duties and Accountabilities

• End-to-End Recruitment Execution: Manage requisitions from job posting to onboarding, ensuring alignment with workforce plans, diversity goals, and time-to-fill targets.
• Coordinate job-launch meetings, interview scheduling, assessments, and candidate system communications.
• Administer background screening, appointment letters, and onboarding workflows.
• Stakeholder Engagement: Serve as a liaison to ensure smooth process flow and timely updates between Talent Acquisition and Hiring Managers.
• Candidate Experience: Ensure transparency and responsiveness throughout the recruitment process via system communications and email.
• Sourcing and Longlisting: Conduct resume reviews and longlisting with attention to role requirements; leverage LinkedIn, internal pipelines, and candidate generation techniques to strengthen candidate quality.
• Data and Compliance: Track requisition status and recruitment metrics using dashboards and trackers; ensure compliance with interview documentation, selection committee guidelines, and audit requirements.
• Process Optimization: Contribute to continuous improvement efforts, including automation, quality control tracking, and system enhancement testing.

Selection Criteria

• Education & Experience: Bachelor’s degree and a minimum of 4 years of professional experience in recruitment operations, HR administration, or managing high-volume transactional processes.
• Communication: Strong business-level proficiency in English, with the ability to communicate clearly and professionally across written and verbal formats.
• Client Service: Ability to deliver excellent customer service and manage multiple stakeholders with responsiveness and professionalism.
• Process Management: Experience coordinating end-to-end recruitment processes, including scheduling, documentation, and onboarding, or high-volume activities in an HR or administrative role.
• Technical Proficiency: Solid skills in Microsoft Office (Word, Excel, PowerPoint); familiarity with recruitment systems is a plus.
• Data Handling: Strong analytical skills and attention to detail, with experience in tracking metrics and maintaining accurate records.
• Candidate Experience: Ability to manage candidate communications and ensure a transparent, timely, and positive recruitment experience.
• Adaptability: Comfortable working in a fast-paced, deadline-driven environment with shifting priorities.
• Collaboration: Positive, open, and discreet team player with the ability to work effectively across cultures and functions.
• Initiative & Problem-Solving: Resourceful and proactive in identifying issues and proposing solutions to improve recruitment delivery.

Salary & Benefits

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; paid leave, including parental leave; and reasonable accommodations for individuals with disabilities. The World Bank Group provides competitive compensation and transparency in salary ranges, with starting salaries generally aligned to the minimum and midpoint of the salary scale depending on skills and experience.

WBG Culture Attributes

1. Sense of urgency: Anticipate and quickly respond to the needs of internal and external stakeholders.
2. Thoughtful risk-taking: Challenge the status quo to achieve greater impact.
3. Empowerment and accountability: Empower oneself and others to act and hold each other accountable for results.