Senior Executive Assistant (UAE Nationals Only)

11132 Citibank, N.A. United Arab Emirates; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading financial services company in Dubai is looking for a Senior Executive Assistant to support senior management. Your duties will include managing calendars, coordinating travel, and assisting with office administration. The ideal candidate will have experience in a similar role and be highly proficient in Microsoft Office. This full-time position requires strong communication skills and attention to detail.

Qualifications

• Previous office administration experience in a complex organization.
• Proficient in Microsoft Office.
• Demonstrates clear and concise communication skills.

Responsibilities

• Supports a C16 level manager and the department.
• Manages senior management calendars.
• Coordinates executive level appointments and meetings.
• Prepares and reviews materials for meetings.
• Coordinates travel arrangements and agendas.
• Tracks expense reports and processes invoices.
• Trains and guides administrative staff as needed.

Skills

Microsoft Office

Clear communication skills

Detail oriented

Adaptability to new systems

Education

Bachelor's / University degree

Job description

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities

• Directly supports a C16 level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation / modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules / agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad‑hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm’s reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self‑motivated and detail oriented

Education

• Bachelor’s / University degree or equivalent experience

Time Type: Full time