Senior Executive Assistant

Tiger Recruitment; United Arab Emirates; On-site; AED 120,000 - 200,000; Full time

Job summary

A global recruitment agency is seeking a Senior EA for a UHNWI in the UAE. The ideal candidate will manage diverse administrative tasks, exhibit high discretion, and thrive in fast-paced environments. Key responsibilities include calendar management, travel arrangements, project support, and maintaining high communication standards. Candidates must possess prior UHNW experience and a cultural understanding of the Middle East. Competitive salary offered.

Benefits

B Corp Certified company

Opportunities for international exposure

Qualifications

• Must have previous UHNW experience.
• Ability to travel as required.
• Experience in event planning and coordination.

Responsibilities

• Manage complex scheduling of meetings and events.
• Prepare documents and correspondence to a high standard.
• Plan and book travel itineraries, ensuring smooth logistics.
• Assist in planning and organizing events.
• Conduct in-depth research for strategic decision-making.

Skills

Cultural Competence

Project Management Skills

Exceptional Interpersonal and Communication Skills

Strong Organizational Skills

Professionalism and Discretion

Flexibility to adapt to changing priorities

Job description

Senior EA for an UHNWI

Location – UAE
Open to candidates globally
Salary AED 50,000 - 55,000

Our client is seeking an experienced Executive Assistant who will handle a variety of responsibilities ranging from daily administrative tasks to high‑priority projects. The ideal candidate will be proactive, detail‑oriented, and capable of working in a fast‑paced environment with accuracy and discretion.

Executive & Admin Support

• Calendar Management: Coordinate and manage complex scheduling of meetings, appointments, and events, with a keen understanding of priorities and commitments in various time zones.
• Document Preparation: Draft and edit correspondence, presentations, reports, and agendas to a high professional standard with high accuracy and attention to detail.
• Email and Communication Management: Screen, prioritize, and manage email communications and inquiries, ensuring timely responses and follow‑up actions.
• Travel Arrangements: Plan and book travel itineraries, including flights, accommodations, and transportation, ensuring smooth logistics.
• Expense Reporting: Manage expense reporting, including submissions, reimbursements, receipt tracking, and reconciliation.
• System Creation and Efficiency: Create systems to streamline recurring tasks and maximize efficiency through the use of technology.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
• Screen and prioritize emails, phone calls, and correspondence, as needed.
• Handle multiple time zones (globally) and adjust schedules accordingly to accommodate changing priorities and last‑minute adjustments.
• Plan and execute flawless logistics for meetings, events, and travel, ensuring all arrangements align with preferences and requirements.
• Maintain accurate records, files, and databases, keeping track of important documents, contracts, policies and agreements.

Project Management and Support

• Special Projects Assistance: Support various projects, initiatives, focusing on strategic objectives and critical engagements.
• Event Coordination: Assist in planning and organizing events, from venue selection and guest list management to coordinating on‑site logistics for seamless execution.
• Stakeholder Engagement: Assist in maintaining and cultivating relationships with stakeholders, demonstrating professionalism and cultural sensitivity.

Gift Sourcing

• Sourcing: Identify, research, and source high‑end, culturally appropriate gifts for a range of occasions, often involving bespoke or custom‑made items.

Strategic Engagement and Research

• Research & Reporting: Conduct in‑depth research on varied topics as needed, preparing reports and updates for strategic decision‑making.
• Problem Solving and Decision Making: Anticipate and address challenges, utilizing sound judgment and discretion to navigate sensitive situations.

Apply for this role if you are:

• Cultural Competence: Familiarity with Middle Eastern culture and customs.
• Able to travel.
• Have previous UHNW experience - THIS IS A MUST
• Project Management Skills: Demonstrated ability to manage multiple tasks and projects with competing priorities in a high‑stakes environment.
• Exceptional Interpersonal and Communication Skills: Strong written and verbal communication abilities, with high attention to detail.
• Strong Organizational Skills: Highly organized, with excellent time management skills and the ability to anticipate needs.
• Professionalism and Discretion: Proven track record of maintaining confidentiality and managing sensitive information.
• Familiarity with travel coordination and logistics.
• Experience in event planning and coordination.
• Strong problem‑solving and decision‑making abilities.
• Discretion and confidentiality in handling sensitive information.
• Flexibility to adapt to changing priorities and last‑minute adjustments.
• The role requires flexibility, as there may be occasional weekend or evening work to accommodate the scheduling needs.

Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.