Senior Document Controller - AECOM - Abu Dhabi, UAE

AECOM; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading engineering consultancy in Abu Dhabi is seeking a Senior Document Controller to manage documentation for major projects. This role involves developing and maintaining document control systems, ensuring compliance with industry standards, and training junior staff. The ideal candidate has a Bachelor's Degree and at least 5 years of relevant experience. Join us to play a critical role in impactful engineering initiatives.

Benefits

Strong career growth and development

Access advanced documentation systems

Collaborative environment

Qualifications

• Minimum 5 years of document control experience, preferably in engineering, construction, or oil and gas sectors.
• Strong proficiency in document management systems and Microsoft Office Suite.
• In-depth knowledge of filing systems, metadata, archiving methods, and document security protocols.
• Professional certification in document control or records management is preferred.
• Excellent attention to detail and accuracy in documentation workflows.

Responsibilities

• Develop, implement, and maintain structured document control systems and procedures.
• Manage the receipt, review, distribution, and archiving of all project and operational documentation.
• Ensure documents are accurately indexed, labeled, stored, and easily retrieved.
• Coordinate with project teams to ensure timely submission, approval, and issuance of project documents.
• Conduct regular quality reviews to maintain accuracy and integrity of document databases.
• Train and mentor junior document controllers to maintain consistent quality and compliance.

Skills

Document control system management

Digital archiving and metadata organization

Document workflow tracking and reporting

Quality assurance for documentation

Cross-team coordination and stakeholder communication

Training and mentoring junior staff

Microsoft Office and DMS proficiency

Process improvement and compliance management

Education

Bachelor's Degree in Business Administration, Information Management, or related field

Job description

Senior Document Controller – AECOM – Abu Dhabi, UAE

Senior Document Controller role in Abu Dhabi supports large‑scale engineering and infrastructure projects by leading document management workflows, ensuring accuracy, compliance, and seamless coordination across multidisciplinary teams. The position oversees document systems, supervises junior staff, and ensures all project documentation is organized, traceable, and delivered in accordance with AECOM and industry standards.

Job Details

• Country: UAE
• City: Abu Dhabi
• Industry: Engineering
• Function: Administrative Support
• Salary: 9000‑12000 monthly (market estimated)
• Gender: Any
• Candidate Nationality: Any
• Job Type: Full-time
• Number of Vacancies: 1

Key Responsibilities

• Develop, implement, and maintain structured document control systems and procedures.
• Manage the receipt, review, distribution, and archiving of all project and operational documentation.
• Ensure documents are accurately indexed, labeled, stored, and easily retrieved.
• Coordinate with project teams to ensure timely submission, approval, and issuance of project documents.
• Conduct regular quality reviews to maintain accuracy and integrity of document databases.
• Generate status reports on document workflows, revisions, pending approvals, and distribution.
• Train and mentor junior document controllers to maintain consistent quality and compliance.
• Liaise with internal departments, consultants, and external stakeholders regarding document-related matters.
• Ensure adherence to AECOM standards, UAE regulations, and relevant industry documentation protocols.
• Continuously evaluate and refine document control processes to improve efficiency and data reliability.
• Support large-scale, multi-stakeholder projects with strong coordination and communication.

Ideal Profile

• Bachelor's Degree in Business Administration, Information Management, or related field.
• Minimum 5 years of document control experience, preferably within engineering, construction, or oil and gas sectors.
• Strong proficiency in document management systems and Microsoft Office Suite.
• In-depth knowledge of filing systems, metadata, archiving methods, and document security protocols.
• Experience supporting multidisciplinary projects and handling high documentation volumes.
• Professional certification in document control or records management is preferred.
• Excellent attention to detail and accuracy in documentation workflows.
• Strong communication, coordination, and interpersonal skills.
• Ability to lead junior staff and work collaboratively within diverse teams.
• Strong problem-solving skills with ability to manage shifting priorities.

Skills Set

• Document control system management
• Digital archiving and metadata organization
• Document workflow tracking and reporting
• Quality assurance for documentation
• Cross‑team coordination and stakeholder communication
• Training and mentoring junior staff
• Microsoft Office and DMS proficiency
• Process improvement and compliance management

Why Join Us

• Play a key role in major water and infrastructure projects across Abu Dhabi.
• Work within a global engineering consultancy offering strong career growth and development.
• Access advanced documentation systems and best practices.
• Benefit from continuous learning, training programs, and long-term progression opportunities.
• Join a collaborative environment built on precision, integrity, and operational excellence.

About the Company

AECOM Middle East is a leading engineering and infrastructure consultancy active across the UAE, delivering innovative, sustainable project solutions across transportation, buildings, water, environment, and energy. With global expertise and strong local presence, AECOM helps clients build smarter cities and resilient communities across the GCC and beyond.