Senior Document Controller

Egis Group; United Arab Emirates; Remote; AED 120,000 - 200,000; Full time

Job summary

A leading engineering and consulting firm in Dubai is seeking a Senior Document Controller. You will manage and maintain all project documentation in compliance with company standards. The ideal candidate has at least 8 years of experience in document control, preferably in construction or engineering. Strong organizational and communication skills are essential for success in this role in a fast-paced environment.

Qualifications

• 8 years of experience in document control or similar role.
• Strong knowledge of document control processes and best practices.
• Document Control certification (e.g. IDCA) preferred.

Responsibilities

• Manage, control, and maintain all project documentation.
• Establish and maintain a comprehensive document control system.
• Train and support team members on document control processes.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Problem-solving

Attention to detail

Education

Bachelors degree in Business Administration or Information Management

Tools

Microsoft Office Suite

EDMS systems (e.g. UNIFER)

Job description

We are seeking a highly organized and efficient Senior Document Controller to join our dynamic team in Dubai United Arab Emirates. As a key member of our organization you will be responsible for managing controlling and maintaining all project documentation while ensuring compliance with company standards and industry regulations.

• Establish and maintain a comprehensive document control system for all project-related documents
• Receive log and distribute incoming and outgoing documents in a timely manner
• Ensure all documents are properly filed stored and easily retrievable
• Maintain and update document registers databases and archives
• Implement and monitor document control procedures and workflows
• Collaborate with project teams to ensure proper document version control and revision management
• Conduct regular audits to ensure compliance with document control procedures
• Train and support team members on document control processes and systems
• Assist in the implementation and maintenance of electronic document management systems
• Prepare and distribute reports presentations and other project-related materials
• Stay up-to-date with industry standards and local regulations in Dubai UAE

Qualifications

• Bachelors degree in Business Administration Information Management or related field
• 8 years of experience in document control or similar role preferably in construction engineering or related industries
• Proficiency in using EDMS systems (e.g. UNIFER) and Microsoft Office Suite (Word Excel PowerPoint)
• Strong knowledge of document control processes best practices and industry standards
• Excellent organizational and time management skills with keen attention to detail
• Ability to work efficiently in a fast-paced environment and manage multiple priorities
• Strong communication and interpersonal skills
• Experience with database management and data entry
• Familiarity with filing and archiving systems
• Document Control certification (e.g. IDCA) preferred
• Knowledge of relevant industry regulations and standards including those specific to Dubai UAE
• Strong problem-solving skills and ability to work both independently and as part of a team
• Adaptability to changing project requirements and deadlines

Remote Work

Yes

Employment Type

Full-time