Senior Document Controller

-; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading design and project management firm in Dubai is seeking a Marketing Administrator to support document control and administrative tasks. The ideal candidate has at least 1 year of relevant experience and a degree in Business Administration. Responsibilities include managing marketing documents, providing administrative support to the Marketing Manager, and ensuring compliance for internal audits. Joining this firm means being part of a supportive environment with opportunities for professional development.

Benefits

Competitive salary

Hybrid working arrangements

Employee referral rewards

Study assistance sponsorship

Qualifications

• Minimum of 1 year of career experience in a similar role.
• Detail-oriented with strong organizational skills.
• Strong ability to communicate effectively in English, both written and verbal.

Responsibilities

• Manage and maintain marketing documents per KEO standards.
• Provide daily administrative support to the Marketing Manager.
• Track and archive marketing materials for internal audits.

Skills

Technical knowledge of Document Control System

Strong English communication skills

Detail-orientated

Ability to propose practical solutions

Experience in planning and evaluating workloads

Teamwork encouragement

Education

Degree or Diploma in Business Administration or related field

Job description

Overview

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration - through conceptualization - to realization of planning, design or project delivery in the built and natural environments. For over 60 years we've led with vision, contributing to many of the world's most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.

We invite you to join us. Why? When you join KEO, you'll discover more than just a job - you'll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well‑being through on‑demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun‑runs, in‑house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.

Responsibilities

• Technical knowledge of the Document Control System and processes.
• Experience planning, allocating and evaluating workloads to meet project requirements through effective time management skills.
• Detail‑orientated skills.
• Adaptable to change.
• Strong English communication skills, both written and verbal.
• Ability to use initiative and provide practical solutions to complex issues and proposing areas for continual improvement.
• Encourage teamwork to develop and maintain an effective team environment.
• Manage and maintain all marketing documents, ensuring proper organization, version control, accurate labeling, and secure storage in line with KEO standards.
• Track and archive marketing materials, including projects, proposals, and presentations, ensuring full compliance for internal audits.
• Provide daily administrative support to the Marketing Manager and team, including document preparation, formatting, calendar management, meeting coordination, and general office tasks.
• Support event coordination by handling logistics, documentation, vendor communication, bookings, and maintaining all event‑related records.
• Process and monitor invoices, purchase orders, vendor records, and payment status, liaising with Finance and Procurement for timely approvals.
• Serve as the primary contact for document requests and facilitate smooth information flow across departments to ensure efficient team operations.

Qualifications

To be successful in this dynamic opportunity, we envision that you will bring a minimum of 1 year career experience partnered with a Degree or Diploma in Business Administration or related field.

KEO's performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its contribution to client success wherever we work.

Our generous remuneration packages are bespoke and provide a wide range of additional benefits to support both national and expatriate employees and their families. We take pride in offering long term and dynamic career opportunities and invest in our people through our global learning, development and leadership programs.

We are excited to hear how you can partner with our award winning team and treat all expressions of interest confidentially.