Senior Art Collections Registrar | Museum Standards

Sharjah Art Foundation; Sharjah; On-site; AED 201,000 - 312,000; Full time

Job summary

Sharjah Art Foundation is seeking an experienced Collections Registrar to professionally manage, document, move, and regulate the Foundation’s artworks. The role requires initiative, independence and the ability to handle complex workflows across registration, documentation, logistics, and governance, safeguarding the collection while enabling access for research and exhibitions.

Reporting to the Collections and Conservation Manager, duties include maintaining the Collection Management System as

Qualifications

• Bachelor’s degree in Art, Art History, Museum Studies or related field.
• Minimum 5 years of experience with museum collections, databases, archival and preventive conservation practices.
• Strong knowledge of Fine Art objects and care, preferably modern and contemporary art registration practices.
• Ability to work independently, manage multiple workflows, and prioritise effectively in a fast-paced environment.
• High level of organizational accuracy, attention to detail, and data integrity.
• Strong digital literacy.
• Proficiency in Arabic and English is preferred.

Responsibilities

• Manage and maintain the Collection Management System as the authoritative institutional record for the SAF Collection, ensuring data accuracy, integrity, consistency, structure, and compliance with institutional standards.
• Own all data related to the Sharjah Art Foundation Collection, ensuring factual accuracy, clarity, and communication, internally and externally.
• Liaise with galleries, artists, estates and stakeholders to gather key documentation and contextual material related to the artists and artworks within the Collection.
• Oversee the physical flow of works in the Collection on-site.
• Oversee the registration of incoming acquisitions into the Collection.
• Ensure that all conservation protocols are adhered to and for Collection.
• Act as a key liaison with the Operations team regarding handling and movement of artworks for loan, conservation, documentation, or exhibition.
• Make proposals related to the Registration of the Collection in consultation with the Collections Manager.
• Ensure all movements comply with professional museum standards, insurance requirements, and risk-management protocols.
• Serve as a courier in the UAE and regionally when needed.
• Oversee the safe transport and installation of works from the SAF Collection on loan by accompanying select artworks on loan.
• Any other reasonable duties as required by line manager.

Skills

Experience with museum collections

Museum databases

Archival and preventive conservation

Independent work

Data integrity

Digital literacy

Interpersonal skills

Arabic & English proficiency

Education

Bachelor’s degree in Art, Art History, Museum Studies or related field

Tools

Collection Management System

Job description

Sharjah Art Foundation is seeking an experienced Collections Registrar to professionally manage, document, move, and regulate the Foundation’s artworks. The role requires initiative, independence and the ability to handle complex workflows across registration, documentation, logistics, and governance, safeguarding the collection while enabling access for research and exhibitions.

Reporting to the Collections and Conservation Manager, duties include maintaining the Collection Management System as