Senior Admin Coordinator - Fit Out

edari; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading consultancy firm in Dubai is looking for a Senior Coordinator – Administration. The candidate will support all administrative services and document control duties for Fitout Construction projects. Required qualifications include a Bachelor’s Degree and 1-3 years of relevant experience. Strong organizational skills and proficiency in MS Office applications are essential. The contract is for 12 months, renewable.

Qualifications

• 1 to 3 years of relevant experience in administration, document control, or project support.
• Document Controller course or certification is an advantage.
• Attention to detail and strong organizational skills required.

Responsibilities

• Support day-to-day management and organization of administrative functions.
• Manage and control project documentation including Work Orders and Change Requests.
• Draft Work Orders and collate information for approvals.
• Maintain Fitout master tracker and produce accurate status reports.
• Provide backup support to colleagues in project administration.

Skills

Organizational skills

Communication skills

MS Office proficiency

Education

Bachelor’s Degree

Job description

We are looking to hire a Senior Coordinator – Administration who will be responsible for supporting all administration services, document control duties, and coordination of activities, mainly related to Fitout Construction and other portfolio projects for our client based in Dubai – which is one of the largest companies in the region.

This will be for a 12-month renewable contract.

The role sits within the Strategy and Planning Department – Group Support Unit and reports directly to the Office Manager – Group Strategy & Development.

Key responsibilities

• Support day-to-day management, planning, organizing, and providing all administrative functions for Fitout Construction and portfolio projects.
• Manage and control project documentation including Work Orders, Change Requests, Method Statements, Risk Assessments, handover/closeout reports, and payment/invoicing documents.
• Draft Work Orders and Change Requests, collate information from different sources, ensure accuracy, and seek necessary approvals.
• Maintain Fitout master tracker and other project trackers; produce accurate status reports for management.
• Provide backup support to colleagues handling Fitout and portfolio project administration as needed.

Knowledge, skills & experience

• Bachelor’s Degree.
• 1 to 3 years of relevant experience in administration, document control, or project support.
• Document Controller course or certification is an advantage.
• Strong organizational skills and attention to detail.
• Excellent communication skills (written and verbal).
• Proficiency in MS Office applications.

Availability

Preference will be given to candidates available immediately or within 30 days after accepting the offer.

We are looking for a candidate who will be able to work in the United Arab Emirates. Please apply with your resume and remember to provide us with your contact details.

We will review your job application within 7 working days. Should your profile fit the requirements of the role, a consultant from Edari will be in touch with you to get a deeper understanding of your profile, discuss the role in more detail, and potential next steps.