Secondary admin assistant

Internationalschools; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Internationalschools is seeking a diligent administrative professional to support day-to-day school operations. The role focuses on safeguarding, attendance tracking, record maintenance and effective communications within the school community.

You will assist leadership with admin tasks, support marketing and admissions activities, and contribute to a well-organised environment that prioritises children’s safety and welfare.

Qualifications

• Excellent communication and command of English.
• Ability to work independently with very close attention to detail and accuracy.
• Capacity to liaise with pupils and staff in a relaxed but professional manner.
• Use initiative, be flexible, proactive and positive.

Responsibilities

• Ensure children are safe and well cared for at all times.
• Take attendance in the study hall and verify pupil registration.
• Update lists, records and contact details in the school database.
• Take and relay communications; provide general admin support to school leadership.
• Support with school marketing and admissions activities.
• Compile pupil records as required by the ministry.
• Assist with cover duties and other tasks to keep daily operations smooth.

Skills

Communication

Attention to detail

Interpersonal skills

Initiative

Job description

For all staff in school we share a responsibility to ensure that children are safe and properly supervised at all times. Our school is committed to ‘amazing learning’- providing enjoyable and meaningful learning experiences so that every pupil makes as much progress as possible. All staff are expected to adhere to The Aquila Professional Code of Conduct and commit to promoting our vision – ‘A happy community school with amazing learning at its heart where pupils are empowered to make choices, engage in meaningful learning experiences and make exceptional progress’. Our focus is providing children with amazing learning and to be the school of choice for the community we serve. The Aquila School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

Key qualities and skills

• To be excellent in communication and understanding the English language
• To be able to work independently, swiftly and with very close attention to detail and accuracy
• To be able liaise and work alongside a range of people – including pupils - in and out of the school in a relaxed but professional manner
• To use initiative, be flexible, fun, proactive and positive

Core purposes

To take a varied and active role in the day to day running of our busy school

• Supporting the school in its vision to be the school of choice for the community

Key duties include

• To ensure children are safe and well cared for at all times
• To take attendance of children in the study hall
• Cross checking attendance to ensure accurate registration of pupils
• Updating lists, records and contact details to maintain the school database
• Taking and relaying communications
• Providing general administrative and clerical support to the leadership of the school
• Supporting with school marketing and admissions activities
• Compiling and generating ministry required pupil records (manual or online records)
• Assisting with school cover duties when needed. In addition, all staff are required to carry out any tasks required by the school or the regional office to facilitate the smooth day to day running of the school.

ISP Principles

Begin with our children and students

Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding

and Health & Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect

We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively

We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Are financially responsible

We make financial choices carefully based on the needs of the children, students and our schools.

Learn continuously

Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.