SBC ADMINISTRATOR Mechanical

EHIF; Abu Dhabi; On-site; AED 300,000 - 420,000; Full time

Benefits offered by this job

Medical Insurance

Group Life and Personal Accident

End of Service Gratuity (UAE)

Employee Share Plan

Long Service Award

Professional development opportunities

Job summary

Wood is seeking a qualified Site-Based Subcontract Administrator to support subcontract administration at the project site. This role focuses on managing ancillary subcontract packages, ensuring contractual compliance, and coordinating with multidisciplinary teams on site.

Ideal candidates will have strong subcontract administration and site operations experience, with familiarity with ADNOC procedures, FIDIC contracts, and on-site procurement and logistics.

Qualifications

• 8+ years experience in subcontract administration and contract management.
• Strong understanding of piping/mechanical construction activities.
• Experience with FIDIC contracts and ADNOC standards.
• Hands-on site-based experience with subcontractors and field administration.
• Proficient in variations, claims, change orders, and subcontractor billing.
• Excellent documentation, reporting, and record-keeping skills.
• Proficient in MS Office, ERP, and document control platforms.
• Strong communication and negotiation skills.
• Ability to work under pressure on complex projects.

Responsibilities

• Maintain and control mechanical/construction documents and records.
• Coordinate with engineers, supervisors, contractors, and vendors for site activity support.
• Track progress and prepare daily/weekly/monthly reports.
• Manage material receipt, inventory, and equipment tracking.
• Assist in scheduling inspections, testing, and commissioning.
• Ensure documentation complies with project procedures and quality standards.
• Support permit-to-work, work packages, and handover processes.
• Maintain RFIs, NCRs, punch lists, and close-out docs.
• Organize meetings and action items; liaise with stakeholders.
• Support HSE compliance and site regulations.
• Coordinate timesheets and manpower reports for mechanical team.
• Assist in project completion and handover to operations.

Skills

8+ years experience

Site coordination

Contract administration

Documentation & reporting

Stakeholder management

Negotiation

Risk identification

Education

Bachelor’s degree in Mechanical/Industrial Engineering, Piping, Quantity Surveying, Supply Chain

Tools

MS Office

ERP systems (SAP/Oracle)

Document control platforms

Job description

Job description

The Role

We are currently seeking a qualified and experienced Site-Based Subcontract Administrator to support the effective administration of subcontract agreements at the project site. This role is focused on managing ancillary subcontract packages, ensuring compliance with contractual obligations, and supporting the successful execution of site-based activities in alignment with project goals.

The ideal candidate will have a strong background in subcontract administration, site operations, and coordination with multidisciplinary teams. Familiarity with ADNOC procedures, FIDIC contracts, and site-based procurement and logistics is essential.

Our Clients and Projects

Designing the future. Transforming the world.

Wood's Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe.We have experienced teams, a proven delivery model and a strong reputation.

We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.

Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.

What we can offer

• Meaningful and interesting projects:Delivered to high profile clients across the Energy Sector
• Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
• Competitive remuneration package:With regular reviews to ensure we are rewarding at the right level in line with the market
• Medical Insurance:Ensures inpatient, and outpatient medical care is available should you require treatment
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover
• End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ services of our employees at 5 year service milestones
• Commitment to continued professional development:Development plans that are tailored to your individual needs and interests
• Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems – delivered by experts in their field

The key objectives for this role are:

To provide comprehensive mechanical administration and coordination support for site-based construction (SBC) activities, ensuring efficient management of mechanical documentation, materials tracking, work permits, reports, inspections, and stakeholder communications while supporting safe, timely, and quality project execution in accordance with project requirements and company procedures.

Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Responsibilities

• Maintain and control mechanical construction documents, drawings, specifications, and technical records.
• Coordinate with mechanical engineers, supervisors, contractors, and vendors to support daily site activities.
• Track mechanical work progress and prepare daily, weekly, and monthly reports.
• Manage material receipt, inventory records, and equipment tracking for mechanical activities.
• Assist in scheduling inspections, testing, and commissioning activities.
• Ensure all mechanical documentation complies with project procedures and quality standards.
• Support permit-to-work, work package, and handover documentation processes.
• Maintain records of RFIs, NCRs, punch lists, and close-out documentation.
• Organize meetings, prepare minutes, and follow up on action items with relevant stakeholders.
• Support compliance with HSE requirements and project site regulations.
• Coordinate workforce timesheets, manpower reports, and resource tracking for the mechanical team.
• Assist in project completion and document handover to operations/client teams.

Qualifications

Skills And Qualifications

What makes you remarkable?

Qualifications

• Bachelor’s degree in Mechanical Engineering, Piping Engineering, Industrial Engineering, Quantity Surveying, Supply Chain, or a related technical/commercial discipline.
• 8+ years of experience in subcontract administration, contract management, or commercial roles within Oil & Gas, EPC, or large-scale industrial construction projects.
• Strong understanding of Piping and Mechanical construction activities, including isometrics, P&IDs, welding, fabrication, hydrotesting, and mechanical installation practices.
• Good knowledge of FIDIC contract conditions, procurement processes, and project execution procedures commonly used in EPC/EPCM environments.
• Hands‑on site-based experience dealing with subcontractors, construction interfaces, scope control, and field‑level contract administration.
• Proficiency in managing variations, claims, change orders, and subcontractor billing, with strong analytical and commercial interpretation skills.
• Familiarity with ADNOC standards, project specifications, and HSSE requirements for mechanical and piping construction works.
• Strong documentation, reporting, and record‑keeping skills, ensuring contract files remain organized, accurate, and audit ready.
• Proficient in software tools, including MS Office (Excel, Word), ERP systems (SAP / Oracle), and document control platforms.
• Excellent communication and negotiation skills, with the ability to interact effectively with subcontractors, vendors, and internal project teams.
• Ability to work under pressure in challenging site conditions, managing multiple subcontract packages and tight deadlines.
• Strong problem-solving and risk-identification abilities, particularly around schedule delays, scope changes, and subcontractor performance issues.