Sales Coordinator

HQMENA; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading events and exhibitions company in Dubai is seeking a Sales Coordinator to support sales operations for major industry events. The role involves planning event execution, managing sponsor contracts, and ensuring smooth operations. The ideal candidate has strong organizational skills, a degree in Business, and 1-3 years of relevant experience. This position offers a competitive salary, benefits, and opportunities for career growth.

Benefits

Competitive Salary + Annual Bonus

Career Growth & Development Opportunities

Health & Wellness Benefits

30 Days of Annual Leave

Company-Sponsored Travel for Events

Collaborative Work Culture

Qualifications

• 1–3 years of experience in sales coordination or customer service.
• Strong attention to detail.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Plan and coordinate all aspects of event execution.
• Support the sales team in managing contracts and payments.
• Prepare post-event reports highlighting improvements.

Skills

Organizational skills

Multitasking

Communication

CRM proficiency

Detail-oriented

Education

Bachelor’s degree in Business Administration or Marketing

Tools

Microsoft Office Suite

HubSpot

Zoho

Salesforce

Job description

Job Description

About Us

HQMENA is a leading events and exhibitions company specializing in the financial services, fintech, and trading industries. With a strong global footprint, we organize top-tier international events such as Forex Expo, Money Expo, and Crypto Expo, connecting industry leaders, investors, and innovators to foster business growth and market advancement.

We are looking for a detail-oriented and proactive Sales Coordinator to support our sales team in organizing, tracking, and streamlining all sales operations. The ideal candidate will be passionate about coordination, communication, and ensuring smooth execution of sales activities within our events and exhibitions division.

Key Responsibilities :

• Plan and coordinate all aspects of event execution, working closely with internal teams to ensure seamless delivery.
• Develop project timelines, task lists, and deadlines for all departments, and track deliverables to ensure timely completion.
• Coordinate with sponsors and exhibitors to fulfill requirements and ensure high-quality service.
• Support the sales team in managing exhibitor and sponsor contracts, payments, documentation, booth allocations, floor plans, and sponsorship packages.
• Assist marketing with campaign execution, ensuring exhibitor and sponsor branding is implemented correctly, coordinating social media, email campaigns, and media partnerships.
• Gather post-event content, feedback, and testimonials from exhibitors and attendees for reporting and improvement purposes.
• Liaise with operations to manage event setup, floor plans, Exhibitor Manual, exhibitor JotForms, and timely delivery of event materials such as badges, signage, and brochures.
• Oversee awards, logo submissions, speaker forms, and other critical deadlines to ensure smooth event operations.
• Act as a single point of contact for internal teams, stakeholders, and third-party vendors to streamline communication and align project deliverables.
• Maintain detailed project trackers, checklists, and status reports to monitor progress and provide updates.
• Prepare post-event reports for management, highlighting key takeaways, areas for improvement, and recommendations for future events.
• Coordinate onsite support during events, including registration, client interactions, and troubleshooting any operational issues.
• Continuously identify opportunities to improve processes, enhance client satisfaction, and optimize sales and event operations.

Requirements

• Bachelor’s degree in Business Administration, Marketing, or a related field.
• 1–3 years of experience in a sales coordination, administrative, or customer service role — preferably in events, exhibitions, or media industries.
• Excellent organizational and multitasking skills with strong attention to detail.
• Proficiency in Microsoft Office Suite and CRM tools (e.g., HubSpot, Zoho, Salesforce).
• Strong written and verbal communication skills.
• Ability to work under pressure and meet tight deadlines.
• Team-oriented, proactive, and adaptable.
• Fluency in English required.
• Willingness to work on weekends or holidays during event schedules.

Benefits

Why Join Us

• Competitive Salary + Annual Bonus
• Career Growth & Development Opportunities
• Health & Wellness Benefits
• 30 Days of Annual Leave
• Company-Sponsored Travel for Events
• Supportive, Collaborative, and Dynamic Work Culture

If you thrive in an energetic environment and enjoy coordinating behind the scenes to make major events a success join HQMENA and be part of our global journey!