Sales Administration Coordinator

Emagine Solutions FZE; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A recruitment solutions firm in Dubai seeks a proactive Sales Coordinator to support sales and business development efforts. The role involves coordinating sales activities, managing CRM platforms, and supporting client management. Ideal candidates will have experience in sales coordination, excellent communication skills, and a tech-savvy mindset. Join a passionate team and grow your career in a supportive environment.

Benefits

Collaborative environment

Career growth opportunities

Exposure to innovative practices

Qualifications

• Proven experience in sales coordination, business development, or client support.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills.

Responsibilities

• Coordinate and support sales activities, ensuring effective communication.
• Manage and update CRM systems to maintain accurate records.
• Assist with email marketing campaigns and follow-up communications.

Skills

CRM Expertise

Email Marketing Skills

Sales Process Knowledge

Data Analysis

Client Relationship Management

Communication

Tech-Savvy

Organizational Skills

Team Collaboration

Problem-Solving

Adaptability

Confidentiality

Tools

Apollo

HubSpot

Mailchimp

Job description

As a leading authority on talent and leadership in the UAE and beyond, eMagine Solutions partners with organizations to deliver innovative recruitment solutions. Our team is passionate about matching the right people with the right opportunities and acting as an extension of our clients’ businesses.

The Opportunity:

We are seeking a proactive Sales Coordinator to join our Dubai office. You will play a vital role in supporting our sales and business development efforts, ensuring smooth operations across our CRM platforms (Apollo, HubSpot), email marketing campaigns, and client management processes. This is an ideal opportunity for someone with a strong background in sales coordination and business development, who thrives in a fast-paced, client-focused environment.

Key Responsibilities:

• Coordinate and support sales activities, ensuring effective communication between clients, consultants, and the sales team.
• Manage and update CRM systems (Apollo, HubSpot) to maintain accurate records of leads, prospects, and client interactions.
• Assist with the execution of email marketing campaigns and follow-up communications.
• Provide exceptional client management and support, responding promptly to enquiries and requests.
• Collaborate with the business development team to identify and qualify leads, supporting pipeline growth.
• Deliver ad hoc administrative support to ensure the smooth running of the office, including scheduling, document management, and reporting.

What We’re Looking For:

• Proven experience in sales coordination, business development, or client support (experience with Apollo and HubSpot is highly valued).
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and interpersonal skills.
• Tech-savvy, with a keen eye for detail and a proactive approach to problem-solving.
• Experience with email marketing platforms and campaign coordination is a plus.
• Adaptable, reliable, and motivated to contribute to team and business success.

Why Join eMagine Solutions?

• Be part of a high-performing, passionate team recognized as a leader in recruitment and talent acquisition.
• Work in a collaborative, supportive environment where your impact is valued.
• Opportunity to grow your career with exposure to leading tools and innovative practices in recruitment and sales.

Skills

Desired Skills for Sales Coordinator – eMagine Solutions

• CRM Expertise: Advanced proficiency in using and optimizing CRM platforms (Apollo, HubSpot), including data management, workflow automation, and reporting.
• Email Marketing Skills: Hands-on experience with email marketing platforms (Mailchimp, HubSpot, or similar), campaign execution, and performance tracking.
• Sales Process Knowledge: Strong understanding of sales pipelines, lead qualification, and nurturing best practices.
• Data Analysis: Ability to analyze sales and campaign metrics to provide actionable insights and support business development strategies.
• Client Relationship Management: Proven ability to build and maintain strong client relationships, ensuring high satisfaction and retention.
• Communication: Excellent written and verbal communication skills, with the ability to draft clear client correspondence and sales materials.
• Tech-Savvy: Comfortable adopting new digital tools and platforms to streamline sales operations and improve efficiency.
• Organizational Skills: Superior time management, attention to detail, and the ability to manage multiple projects and deadlines simultaneously.
• Team Collaboration: Experience working cross-functionally with consultants, business development, and marketing teams.
• Problem-Solving: Proactive and resourceful approach to overcoming challenges and supporting business goals.
• Adaptability: Comfortable working in a fast-paced, dynamic environment and adapting to evolving business needs.
• Confidentiality: Ability to handle sensitive client and business information with discretion and professionalism.