Reconciliation Specialist ICD

ADIB Group; Abu Dhabi; On-site; AED 180,000 - 240,000; Full time

Job summary

ADIB Group in Abu Dhabi seeks a Reconciliation Specialist - ICD to perform Central Bank and Nostro reconciliations, monitor exception reports, and support EOM reviews. The role involves preparing MIS dashboards and coordinating with branches for investigations and corrections.

You will work within ICD Reconciliation and contribute to detector control activities and process improvements. Key responsibilities include maintaining timely reconciliations, monitoring high-risk accounts, and engaging

Responsibilities

• Perform the Central Bank and Nostro reconciliations of ledger transactions.
• Ensure timely submission of all reconciliations as per the agreed frequencies.
• Conduct the End-of-Month reviews of reconciliation submissions and highlight issues to owners for action.
• Daily monitoring of exception reports and detection of irregular postings; escalate as needed.
• Monitor high-risk GL accounts and report outstanding entries/exceptions for corrective action.
• Prepare dashboards for Nostro and unreconciled balance accounts for ICD manager review.

Skills

Accounting

MS Office

Banking products and services

Tools

Intellimatch

Ethix

Job description

Description

Role: Reconciliation Specialist - ICD
Location: Abu Dhabi

Role Purpose: Perform the periodic reconciliation of Central Bank and Nostro Reconciliation and daily monitoring of Exception reports. Perform the End-of-Month Review of GL Accounts Reconciliation & Proofing performed by respective proof owners. Identify the outstanding entries report & escalates the pending entries to the branches and processing units/respective Departments for investigations & corrections and track them until closure. Carry out daily transaction monitoring of ADIB staff accounts credit transactions as a detective control activity by identifying staff unusual transactions for appropriate investigation & reporting.

Also preparing MIS Dashboard related to Nostro and Balance un-reconciled accounts to ICD Reconciliation Manager for review and directives.

Key Accountabilities of the role

• Perform the Central Bank and Nostro reconciliations of ledger transactions against statement transactions as per the related procedures checklists and work instructions.
• Ensure that all required account reconciliations under your responsibility are received/submitted on time with no missing as per the agreed recon. frequencies. Late and missing accounts reconciliations are to be escalated.
• Conduct the EOM reviews of Reconciliation submitted by respective Accounts owners as per the related procedures/ checklists/ work instructions, validate the identified issues and highlight them to the respective owner for explanation and necessary actions.
• Daily Monitoring of Exception reports comprising Manual posting to GL Interfaces GL Balances against their nature and Overdrawn MAP Accounts Teller Shortages/Overages Payment Orders reconciliation (As per the related procedures) and highlight issues to respective owners for justification and action.
• Monitor the high-risk GL accounts (WIP Rejected and In- suspense Cash in Transit) and identify the outstanding entries/exceptions and report to respective department for further corrective action.
• Daily Monitoring of Exception reports comprising Debit to income GL Debit to MAP outside the customer RIM to ensure appropriate approvals are in place.
• Perform reconciliation of MAP/GL Accounts under ICD Ownership as per the related procedures.
• Report and elevate outstanding Entries/Exceptions detected errors or discrepancies to the respective Branches/Departments designated staff for correction and necessary actions as per the agreed TAT.
• Track and follow-up (Arrange meeting) with the respective Branches/Department designated staff until the issue is closed.
• Investigate and respond to the Financial Control/Branches/central operation departments / Int. Branches/Other Departments staff inquiries and assist them in solving their reconciliation related problems.
• Review and notify GL/MAP Accounts with Zero balance and no activity > 1 year to respective account owners for further review and closure if not required.
• Prepare dashboard for un-reconciled Balance sheet Accounts for ICD Reconciliation Manager for his further review and directives.
• RCSA Testing is conducted on timely basis.
• Involved in UAT Testing to review financial posting / Reconciliation process and to notify any GAP/discrepancies to ITD/Respective Application owner.
• Improve performance and productivity by attending needed training courses and on-the-job training discussions sessions expanding technical knowledge and skills needed to carry out duties and engaging in any additional assignments/projects assigned by ICD management.
• Maintain good teamwork spirit, excellent relations with all parties and service standards.
• Contribute to special tasks assigned by ICD Reconciliation Manager/Global Head of ICD and BCM.

Results Required

• Unreconciled entries are timely detected, reported, escalated and corrected to avoid operational losses.
• Reconciliation issues are timely reported and escalated for respective departments corrective actions.
• ICD Procedures Checklists and work instructions are strictly followed and implemented.
• Reconciliation activity, as a critical service being provided to many internal customers, is up and running with no major interruption.

Dimensions

• ICD Reconciliation Team is a global team based in ADIB Head office. The scope applies to ADIB UAE accounts and International Branches accounts.
• ICD Reconciliation Team is part of detective control / line of defense after branch Central Ops Business units Head office Department that minimizes and limits operational losses and Near Misses incidents.
• ICD Reconciliation Team provides learn lessons technical guidance and assistance to the branches Central Ops Business Units users on their accounts reconciliations related issues.
• ICD Reconciliation Team is the central point of contact within ADIB for meeting Central Bank examiners External and Internal Audits requirements about Nostro accounts transactions queries.
• Competent technical staff is a highly critical factor for the success of the Reconciliation and proofing monitoring activity since multiple accounts with multiple natures of transactions aging exceptions posting channels systems interfaces & integration are involved.

Specialist Skills / Technical Knowledge Required for this role

• Accounting, MS Office, Banking products and services.
• ADIB Application (Intellimatch EThix etc).

Required Experience

IC