Receptionist - Workplace Coordinator

WSP USA; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A global engineering consultancy in Dubai is seeking a Receptionist & Workplace Coordinator to manage front office activities. You will greet visitors, assist employees with their requests, and maintain a professional office environment. Ideal candidates should have a minimum of 3 years relevant experience and excellent communication skills. This is an opportunity to join a close-knit community of professionals who strive to make a positive impact.

Qualifications

• Minimum 3 years relevant experience.
• Ability to prioritize tasks effectively.
• Strong written and verbal communication.

Responsibilities

• Welcome clients and assist visitors properly.
• Manage front office activities and incoming calls.
• Address employee concerns and requests on time.

Skills

Excellent time management skills

Problem-solving ability

Strong communication skills

Proactive

Tools

Microsoft Office

Job description

What if you could do the kind of work the world needs?

At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

WSP is seeking a Receptionist & Workplace Coordinator to join our corporate office in Dubai. This position will serve as the welcoming face of our organisation—managing front office activities, greeting and assisting visitors, and ensuring a smooth and professional office experience.

• Represents WSP in a professional manner by welcoming clients/ visitors properly while directing towards appropriate contact person or department

• Responds to all incoming calls and address inquiries properly

• Ensures that all WSP Employees' concerns/requests are addressed on time such as desk/meeting room bookings, request for equipment, office supplies, and others

• Greeting the new joiners and doing an office tour including quick HSE induction to ensure they are aware of the emergency contacts

• Responsible for maintaining Reception mailbox

• Organizes the daily delivery and collections to the different WSP site offices and other locations including couriers for international and local deliveries when required

• Arranging fresh flowers for the reception

• Daily monitoring of Employee Attendance, Vacant Desks, and Car Parking

• Assisting the Chief Fire Warden during monthly office HSE inspection and ensure the First Aid checklist log maintained in the reception has valid items

• Minimum 3 years relevant experience

• Excellent time management skills and able to prioritize tasks

• Ability to solve problems and work well under pressure

• Experienced Microsoft Office user

• Strong communication skills – both written and verbal

• Proactive, strong communicator and assertive

Imagine a better future for you and a better future for us all.

Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world.

With us, you can. Apply today.