Receptionist & Office Administrator

Aliph Capital; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

An innovative investment management firm in Dubai is seeking a proactive Receptionist & Office Administrator to ensure seamless office operations. The ideal candidate will assist visitors, manage calls, and provide administrative support in a dynamic work environment. Experience as a Receptionist or Office Administrator is required. This role offers a premium workspace, competitive benefits, and a supportive team environment.

Benefits

Comprehensive medical insurance

25 days of annual leave

Paid public holidays

Work laptop and office equipment provided

Annual performance review

Qualifications

• 1-3 years of experience in a similar role.
• Excellent written and spoken English; additional languages are a plus.
• Knowledge of UAE visa and insurance procedures is an advantage.

Responsibilities

• Welcome and assist visitors to ensure a professional first impression.
• Handle incoming calls, deliveries, and coordinate food orders.
• Ensure the office is clean, tidy, and presentable.
• Monitor and replenish office supplies.
• Provide general administrative support including printing and scanning.
• Assist with employee visa and medical insurance applications.

Skills

Receptionist Duties

Phone Etiquette

Customer Service

Communication Skills

Organization Skills

Tech-savvy

Microsoft Office

Education

Bachelor's degree

Job description

Company Description:

Aliph Capital is a GCC-led investment manager focused on partnering with Gulf businesses and helping them transition into a tech-enabled future. Aliph aims to contribute to the regionwide diversification program for the long‑term sustainability of our markets.

Role Description:

We are looking for a proactive Receptionist & Office Administrator to join our team in City Walk, Dubai. This role combines front‑desk hospitality with administrative support to ensure seamless office operations. You will be joining a dynamic, supportive, and professional team in a modern and inspiring work environment. Our CEO is a well‑known female leader in the GCC.

Key Responsibilities:

• Welcome and assist visitors, ensuring a professional and positive first impression.
• Handle incoming calls, deliveries, and couriers efficiently.
• Prepare and serve tea, coffee, and refreshments for guests and team members, and coordinate food orders for the CEO when required.
• Ensure the entire office — including bathroom, meeting rooms, and workstations — is clean, tidy, and presentable at all times.
• Monitor and replenish office and pantry supplies, ensuring all items are consistently in stock.
• Provide general administrative support, including document printing, scanning, and binding.
• Coordinate maintenance requests, schedule repairs, and manage vendor visits and building permits.
• Support new joiners by preparing welcome kits and ensuring workstations are set up and ready.
• Assist with employee visa and medical insurance applications and renewals.
• Keep track of staff birthdays and share greetings with the team.

Requirements:

• 1–3 years of experience as a Receptionist, Office Administrator, or similar role.
• Proficiency in Receptionist Duties, Phone Etiquette, and Customer Service.
• Excellent written and spoken English; additional languages are a plus.
• Tech‑savvy, with a strong command of Microsoft Office and similar digital tools.
• A bachelor’s degree is not mandatory, but desirable.
• Well‑groomed, polished, and professional appearance.
• Strong communication and organisation skills, and the ability to create a welcoming atmosphere.
• Knowledge of UAE visa and insurance procedures is an advantage.

What We Offer:

• A premium workspace located in City Walk, Dubai.
• Working hours: Monday to Friday, 8:00 AM – 5:00 PM.
• Employment visa and comprehensive medical insurance.
• Paid public holidays in line with the UAE Labour law.
• 25 days of annual leave per year.
• Work laptop and necessary office equipment provided.
• Annual performance review.