Receptionist / Front Desk Executive

MILELE MOTORS FZE; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading automotive company in Dubai is seeking a Front Desk Manager to oversee reception operations. The ideal candidate will have experience in similar roles, proficiency in Microsoft Office, and strong communication skills in both English and Arabic. Duties include guest management, office supply inventory, and coordinating meetings and travel arrangements.

Qualifications

• Proven experience as a Receptionist, Front Office Representative or in a similar role.
• Professional demeanor and appearance.
• Ability to be proactive, resourceful and solution-oriented.

Responsibilities

• Greet and welcome guests promptly and warmly upon arrival.
• Direct visitors to the appropriate personnel and offices.
• Maintain a clean, organized and presentable reception area.

Skills

Receptionist experience

Proficiency in Microsoft Office Suite

Hands-on experience with office equipment

Strong communication skills in English and Arabic

Organizational skills

Customer service-oriented attitude

Education

High school diploma or equivalent

Certification in hospitality management

Job description

Job Purpose:

To manage the front desk operations at Milele HQ ensuring a welcoming organized and efficient environment for all visitors and staff.

Duties and Responsibilities:

• Greet and welcome guests promptly and warmly upon arrival.
• Direct visitors to the appropriate personnel and offices.
• Answer screen and route incoming phone calls efficiently.
• Maintain a clean, organized and presentable reception area ensuring availability of necessary stationery and materials (e.g. pens, forms, brochures).
• Oversee the booking and upkeep of boardrooms and meeting rooms.
• Provide accurate and timely information both in-person and via phone/email.
• Receive, sort and distribute daily mail and deliveries.
• Ensure office security by adhering to safety protocols, monitoring visitor logbooks and issuing visitor badges.
• Manage ordering and inventory of front office supplies.
• Update office calendars and assist with scheduling meetings.
• Coordinate travel arrangements, accommodations and prepare related vouchers.
• Maintain accurate records of office expenses and costs.
• Perform clerical tasks such as filing, photocopying and transcribing.
• Support additional administrative duties as assigned by the line manager.

Required Skills:

• Proven experience as a Receptionist, Front Office Representative or in a similar role.
• Proficiency in Microsoft Office Suite.
• Hands‑on experience with office equipment (e.g. EPABX systems, printers).
• Professional demeanor and appearance.
• Strong verbal and written communication skills in English and Arabic.
• Ability to be proactive, resourceful and solution‑oriented.
• Excellent organizational and multitasking abilities.
• Strong time‑management skills with the ability to prioritize tasks effectively.
• A positive customer service‑oriented attitude.

Qualifications:

• High school diploma or equivalent; additional certification in hospitality management or a related field is an advantage.