RECEPTIONIST CUM SECRETARY

NADIA GLOBAL; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A Dubai-based company is seeking a professional Receptionist cum Office Secretary to be the first point of contact and provide administrative support. The ideal candidate will have 3–5 years of experience, excellent organizational and communication skills, and proficiency in Microsoft Office. Key responsibilities include managing front desk operations, scheduling appointments, and maintaining filing systems.

Qualifications

• 3–5 years of proven experience in a similar receptionist or secretary role.
• Professional appearance and a pleasant, approachable personality.
• High level of discretion in handling confidential and sensitive information.

Responsibilities

• Greet and welcome visitors in a courteous and professional manner.
• Manage the front desk operations: answer, screen, and forward phone calls and emails.
• Draft, format, and type official correspondence, memos, and reports.

Skills

Organizational skills

Multitasking

Time-management skills

Communication skills in English

Education

Bachelor’s Degree or Diploma in Business Administration

Tools

Microsoft Office Suite

Job description

Overview

Our client is seeking a professional, presentable, and well-organized Receptionist cum Office Secretary to join their team in Dubai. This individual will serve as the first point of contact for the company, ensuring visitors and callers receive excellent service while also providing comprehensive administrative and secretarial support to the management team.

Responsibilities

• Greet and welcome visitors in a courteous and professional manner.
• Manage the front desk operations: answer, screen, and forward phone calls and emails.
• Maintain executive calendars, schedule appointments, and coordinate meetings.
• Draft, format, and type official correspondence, memos, and reports.
• Organize and maintain filing systems (both digital and physical).
• Handle daily administrative tasks and sensitive documentation with confidentiality.
• Liaise with internal departments and external stakeholders as needed.
• Ensure the reception and office areas are clean, organized, and well-maintained at all times.

Qualifications / Candidate Requirements

• Bachelor’s Degree or Diploma in Business Administration, Secretarial Studies, or a related field.
• 3–5 years of proven experience in a similar receptionist or secretary role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, multitasking, and time-management skills.
• Excellent verbal and written communication skills in English.
• Professional appearance and a pleasant, approachable personality.
• High level of discretion in handling confidential and sensitive information.