Receptionist cum Admin Assistant

Holcim; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A multinational company in Dubai is seeking a skilled administrative assistant to manage office operations. Responsibilities include greeting visitors, handling calls, scheduling appointments, and performing clerical tasks. Candidates should have a bachelor's degree and at least 2 years of experience in a similar environment. Proficiency in Urdu or Hindi is a plus.

Qualifications

• At least 2 years experience in an MNC environment.
• Preferably Urdu or Hindi speaking would be an added advantage.

Responsibilities

• Greet visitors and assist them appropriately.
• Answer and route incoming phone calls.
• Manage calendars and schedule appointments.

Skills

Clear verbal and written communication skills

Ability to manage multiple tasks

Ability to juggle various duties

Education

Bachelor's degree in a related field

Job description

Acts as the first point of contact, greeting visitors and handling calls to manage administrative and operational flow. Key duties include welcoming guests, answering phones, scheduling appointments, managing mail and office supplies, and performing various clerical tasks like filing and data entry. Strong communication, organization, and multi-tasking skills are essential for this role.

Core Responsibilities

• Greet visitors, provide assistance, and direct them to the appropriate person or department.
• Answer and route incoming phone calls, take messages, and manage voicemails.
• Manage calendars and schedule appointments and meetings for staff.
• Handle incoming and outgoing mail, manage office supplies, and perform general clerical tasks like filing and data entry.
• Keep the reception area tidy, ensure supplies are stocked, and assist with general office organization.

Key Skills

• Clear verbal and written communication skills are essential for interacting with clients, visitors, and staff.
• Ability to manage multiple tasks, schedules, and documents efficiently is crucial for maintaining office flow.
• Ability to juggle various duties, requiring them to switch between phone calls, guest interactions, and administrative work.
• Providing a welcoming and helpful environment for all visitors is a core aspect of the role.

Qualifications

• Bachelor's degree of related field.
• At least 2yrs experience in an MNC environment.
• Preferably Urdu or Hindi speaking would be an added advantage.