Receptionist-Administrative Assistant - UAE national

"BD SELECT"; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A multinational company is seeking a Receptionist-Administrative Assistant in Abu Dhabi. The role involves providing administrative support, managing communication, and coordinating tasks. Candidates must have an MBA and two years of relevant experience. This position is exclusively for UAE nationals and requires excellent communication skills and proficiency in office software.

Qualifications

• Minimum 2 years experience as receptionist/HR admin support in a multinational company.
• Knowledge of administrative and clerical procedures.
• Ability to work independently and as part of a team.

Responsibilities

• Responsible for reception and telephone coverage.
• Manage vendor relationships related to office supplies.
• Coordinate tasks and deadlines with other departments.

Skills

Excellent verbal and written communication skills

Attention to detail with strong data entry skills

Organization and follow‑up skills

Customer service

Education

MBA degree or equivalent

Tools

MS Windows

MS Word

MS Excel

PowerPoint

Internet Explorer

Job description

Receptionist-Administrative Assistant - UAE national

The Receptionist-Administrative Assistant will be responsible for providing administrative and secretarial support to the Abu Dhabi office in addition to her role as a Receptionist. She/He will perform duties including answering phones, greeting customers, typing, filing, scheduling, record keeping, coordinating meetings and conferences, obtaining supplies, coordinating mailings, and special projects.

The applicants must be UAE nationals.

Main tasks and responsibilities

• Responsible for reception, telephone coverage and accepting deliveries
• Distribute mail, coordinate mailing, shipping and courier requirements
• Coordinate internal company correspondence (e.g., email announcements)
• Work independently and within a team on special and ongoing projects
• Make travel arrangements
• Inventory and organize office supply area, conference rooms and open areas
• Manage vendor relationships related to ordering and updating office supplies and miscellaneous office equipment maintenance and repair
• Maintain contact with cleaning company, maintenance company as needed to ensure property is kept in functioning order
• Perform general administrative assistant duties including typing, copying and filing
• Co‑ordinate with the PROs for visa, labour card renewals and make sure all the renewals are done in a timely manner
• Act as a point of contact at the request of line manager; this could include planning and coordinating presentations, disseminating information, coordinating mailing or creating charts and graphs
• Perform other duties as needed and directed by line manager and management team

Qualifications / Experience and Knowledge Required

• MBA degree or equivalent
• Excellent verbal and written communication skills
• Attention to detail with strong data entry skills
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records
• Organization and follow‑up skills; a demonstrated ability to make and meet commitments
• Ability to coordinate tasks and deadlines with other departments
• Ability to work independently and as part of a team
• Courteous and responsive in customer service
• Working knowledge of Internet technologies
• Working knowledge of MS Windows (98/2000/XP), MS Word, MS Excel and Internet Explorer
• Working knowledge of PowerPoint presentation
• Professional in appearance and attitude
• Minimum 2 years experience of working as receptionist / HR admin support in a multinational company