Receptionist & Administrative Assistant

Great Wall Events LLC; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

An events management company in Dubai is seeking a Receptionist to greet visitors and manage communications. The ideal candidate will have a customer service mindset and be flexible to assist during events. Responsibilities include maintaining the reception area, handling scheduling, and supporting event teams with coordination tasks. Previous experience in the hospitality industry is a plus.

Qualifications

• Prior exposure to event management or the hospitality industry is a plus.
• Strong organizational skills to maintain a welcoming environment.
• Ability to handle basic office logistics and data entry tasks.

Responsibilities

• Greet and assist visitors, clients, and vendors.
• Manage incoming calls, emails, and inquiries.
• Maintain and organize front office and reception area.
• Handle scheduling and meeting room bookings.
• Assist in preparing documents and reports.
• Support event teams with administrative coordination.

Skills

Customer service mindset

Problem-solving attitude

Flexibility to assist during events

Job description

Key Responsibilities

• Greet and assist visitors, clients, and vendors in a professional and friendly manner.
• Manage incoming calls, emails, and inquiries; redirect to relevant departments as needed.
• Maintain and organize front office and reception area to ensure a welcoming environment.
• Handle scheduling, appointments, and meeting room bookings.
• Assist in preparing documents, reports, and presentations for internal use.
• Support event teams with administrative coordination (vendor communication, file management, basic logistics).
• Maintain records of office supplies and coordinate procurement as required.
• Assist HR and Operations teams in basic data entry and record-keeping tasks.
• Coordinate courier services, mail distribution, and other office logistics.
• Ensure confidentiality of company and client information.

Skills

Prior exposure to event management or the hospitality industry is a plus.

Customer service mindset with problem-solving attitude.

Flexibility to assist during events or peak business periods.