Receptionist/Administrative Assistant

Stantec; Dubai; On-site; AED 60,000 - 75,000; Full time

Job summary

A leading design and consulting firm in Dubai is looking for a Receptionist/Office Administrator to support daily operations. The ideal candidate will be bilingual in English and Arabic, proficient in Microsoft Office, and responsible for managing correspondence, meeting arrangements, and administrative tasks. This role requires a professional presentation, flexibility, and teamwork skills to maintain an efficient work environment.

Qualifications

• Demonstrated proficiency in using Microsoft Outlook, Word, Excel, and PowerPoint.
• Professional presentation of self, courteous and helpful.
• Ability to work independently and as part of a team.

Responsibilities

• Manage telephone calls, emails, and correspondence efficiently.
• Coordinate meeting arrangements including room bookings.
• Organize complex regional and international travel.

Skills

Fluent English

Fluent Arabic

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Professional presentation

Education

Degree or Diploma/Certificate from a recognized institute

Tools

Microsoft Office Suite

Job description

Overview

Stantec is looking for a Receptionist/Office Administrator to join our Dubai office. This role is essential in supporting daily operations and ensuring a professional and efficient work environment.

Responsibilities

• Manage telephone calls, emails and correspondence efficiently while maintaining organized administrative files and records.
• Coordinate meeting arrangements including room bookings, catering logistics and presentation setup.
• Organize complex regional and international travel including visa support when required.
• Ensure the office meets housekeeping and general standards liaising with departments and vendors as needed.
• Conduct research for vendor sourcing and manage office supplies and pantry inventory.
• Assist with onboarding new staff and support office events.
• Provide support for project and bid submissions.
• Deliver administrative support such as document typing, editing and translation processing.
• Collaborate effectively with team members locally and remotely to complete tasks and projects.
• Maintain open and professional relationships with colleagues and management.
• Offer flexibility and coverage for other administrative staff when needed.
• Ensure tasks are completed in line with provided training and guidelines.
• Follow safe work practices and adhere to company policies for planning and executing tasks.
• Uphold Stantec’s Core Values and ensure work aligns with the company’s Quality Systems and Project Quality Procedures.

Qualifications

• Degree or Diploma/ Certificate from a recognized institute.
• Fluent English and Arabic spoken and written is essential.
• Demonstrated proficiency in using Microsoft Outlook, Word, Excel and PowerPoint.
• Valid Driving License preferred.
• A flexible approach to working hours; be of the highest caliber: punctual with occasional weekend work if required.
• Professional presentation of self, courteous and helpful, always acting as an ambassador on behalf of Stantec.
• Punctual, reliable and flexible approach.
• Ability to work independently and as part of a team.
• Self-motivated and able to take responsibility.
• Ability to demonstrate proficiency in the responsibilities of the role.
• Ability to manage workload, work autonomously, review own work regularly with consistent attention to detail while meeting objectives.
• Maintain a high degree of responsibility, discretion and confidentiality.