Receptionist

Tamimi & Company; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading legal firm in the United Arab Emirates seeks a Receptionist to manage telephone lines, greet clients, and provide administrative support. The ideal candidate will hold a diploma in Secretarial or Administrative studies and have at least 2 years of experience, preferably in a law firm. Strong communication skills and proficiency in Microsoft Office Suite are essential. This is a full-time position.

Qualifications

• At least 2 years of experience in a similar role, preferably within a law firm.
• Ability to maintain a high level of confidentiality and professionalism.
• Proactive approach with the ability to work independently and collaboratively.

Responsibilities

• Handle the firm’s main telephone lines and serve as the first point of contact.
• Meet and greet clients and deliver high-quality customer service.
• Manage conference room and collaboration space bookings.
• Provide support with administrative tasks, including photocopying and filing.

Skills

Excellent verbal and written communication skills in English

Strong interpersonal skills

Organizational skills

Proficient knowledge of Microsoft Office Suite and internet browsing

Education

Diploma in Secretarial or Administrative studies

Job description

To handle the Firm’s main telephone lines and serve as the first point of contact for internal and external clients ensuring a professional image.

Key Responsibilities:

Specific duties will vary considerably according to specific needs of the office. These include but are not limited to:

• Meet and greet clients, delivering high-quality customer service while professionally representing the firm.
• Operate the main telephone lines by answering, screening, and promptly routing calls. Take telephone messages and forward them to the appropriate person as needed.
• Manage conference room and collaboration space bookings using the internal room booking system.
• Ensure the reception area and conference rooms are always kept tidy and presentable.
• Accompany clients to meeting rooms and take their refreshment orders.
• Arrange food / refreshments for internal and external meetings and events (when applicable)
• Set-up and connect conference calls
• Responsible for company office emails and live chat – Zendesk (For Head Office Only)
• Receive, log, and distribute incoming documents and couriers; manage outgoing mails.
• Arrange access cards for new joiners and visitors while maintaining accurate records.
• Coordinate travel, transportation, and accommodation arrangements in coordination with the Office Manager.
• Provide support with administrative tasks, including photocopying, filing, and basic translation as required.
• Assist the Office Manager in monitoring office supplies, including stationery.
• Ensure compliance with the Firm’s policies
• Perform other duties as assigned by the Office Manager / Reception Manager.

Personal Attributes:

The ideal candidate will have:

• A diploma in Secretarial or Administrative studies and at least 2 years of experience in a similar role, preferably within a law firm.
• Excellent verbal and written communication skills in English. Arabic is an advantage.
• Personal competencies including but not limited to attention to details, initiative, integrity and client service orientation.
• Strong interpersonal skills.
• A high level of organizational skills including, record keeping and planning.
• A proactive approach with the ability to work independently and collaboratively as a team player.
• Proficient knowledge of Microsoft Office Suite, Outlook, and internet browsing.
• Be able to maintain a high level of confidentiality and professionalism.

Working Relationships:

• Internal Contacts: All levels staff and departments
• External Contacts: Clients, Suppliers and Service Providers

Diversity, Equity & Inclusion:

Essential to our success as a Professional Organization is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.

We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved. Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.

Job Info

• Job Identification 818
• Job Category Business Services
• Posting Date 08/12/2025, 06:34 AM
• Job Schedule Full time