Receptionist

DWF; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading global legal services provider in Dubai is seeking a Receptionist for a 6-month Fixed Term Contract. The successful candidate will provide excellent customer service and assistance to visitors, manage appointments, and ensure a welcoming reception area. Ideal candidates should have prior experience as a Receptionist, strong communication and organizational skills, and be fluent in English. This role offers a comprehensive rewards package and a positive work environment.

Benefits

Flexible benefits

Well-being programs

Qualifications

• Previous experience in a Receptionist role.
• Good working knowledge of MS Office.
• Fluent English speaking and writing skills.

Responsibilities

• Greet and assist visitors and clients professionally.
• Schedule appointments and meetings.
• Handle incoming mail and office supplies.
• Provide clerical support including photocopying and filing.
• Ensure reception area and meeting rooms are organized.

Skills

Customer Service skills

Organizational skills

Communication skills

MS Office knowledge

Fluent English

Job description

Overview

Why join us? DWF is a leading global provider of integrated legal and business services, operating in eight key economic sectors. It employs over 4,000 people in over 30 locations worldwide. By collaborating at both the global and local levels, we support our clients in achieving their business goals. DWF's offering in the Middle East is centred around Financial Services and Energy sectors. The team in Dubai are able to assist clients in all aspects of legal work in these sectors.

• This opportunity is for an office based role on a 6 months Fixed Term Contract
• Ideally you'll be able to start immediately or within a short period of time

Responsibilities

• Greet and assist visitors, clients, and staff in a professional manner.
• Ensure guests have refreshments, or wi-fi details while waiting.
• Answer, screen, and forward telephone calls; take messages when required.
• Schedule and coordinate appointments, meetings, and conference room bookings.
• Assist in setting up meeting rooms (arranging refreshments, ensuring equipment is ready).
• Handle incoming and outgoing mail, couriers, and packages.
• Monitor and order office supplies as needed.
• Monitor and order office stationery as needed.
• Provide clerical support including photocopying, printing, scanning, and filing.
• Ensure reception area is clean, organized, and welcoming.
• Ensure meeting rooms are clean, organized, and welcoming.
• Act as the first point of contact in case of emergencies, following procedures.
• Onboarding formalities for new joiners: Collating of documents, booking flights and accommodation
• Registering new Lawyers with the Dubai Legal Affairs Department
• Assist in Visa issuance and renewal

What will help you succeed in this role?

• Essential: Previous experience in a Receptionist role.
• Excellent Customer Service skills
• Highly organised and able to work within a fast paced environment.
• Positive attitude and enthusiasm
• Takes a structured approach, prioritises, manages own time, works to high quality standards.
• Excellent communication skills and professional presentation skills are essential for this role.
• Good working knowledge of MS Office
• Fluent English speaking and writing skills
• Desirable: Previous admin experience
• Arabic language skills
• Professional Services experience

What we offer

At DWF, we deeply appreciate the significance of offering a comprehensive rewards package that extends beyond a basic salary. Our commitment is to ensure that each member of our team not only feels valued but is also duly rewarded throughout their tenure with us. Upon joining our organisation, you will have the opportunity to select from a diverse array of benefits, allowing you to carefully tailor a package that perfectly aligns with your individual needs and those of your family. In addition to our standard benefits, we offer a wide range of flexible benefits and robust well-being programs.

Our recruitment process upholds the highest standards of fairness and engagement. It includes comprehensive interviews and, at times, a written assessment, an assessment day, or presentation. We aim to create a positive experience for all candidates and offer any adjustments or additional support.

About Us

DWF is a global legal business providing Complex, Managed and Connected Services. We empower people to be themselves within an inclusive and supportive environment, enabling everyone to achieve their full potential in line with their abilities and career aspirations.