Receptionist

AppliedAI; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading AI technology company in Abu Dhabi seeks a Receptionist to manage front desk operations and provide essential administrative support. Ideal candidates have 1–3 years of experience in similar roles, showcasing excellent customer service skills, a professional demeanor, and the ability to handle multiple tasks. Join a collaborative work culture with opportunities for professional development and comprehensive benefits.

Benefits

21 days of paid annual leave

Comprehensive private health insurance

Visa sponsorship for international candidates

Qualifications

• 1–3 years of experience in receptionist or administrative support role.
• Experience in handling office coordination and vendor management preferred.

Responsibilities

• Welcome and assist visitors, ensuring a friendly first impression.
• Manage incoming calls and general inquiries promptly.
• Maintain a clean and professional reception area.
• Assist with office operations and logistics.
• Coordinate procurement of office supplies and manage inventory.
• Support teams with administrative tasks and onboarding.
• Assist with ad hoc tasks and errands.
• Provide assistance during office maintenance.

Skills

Strong verbal and written communication skills

Excellent customer service

Ability to manage multiple tasks

Presentable and professional demeanor

Proactive and independent work

Job description

Receptionist

On-site | Abu Dhabi

AppliedAI is a pioneering AI technology company headquartered in Abu Dhabi, committed to innovation and excellence in artificial intelligence solutions across regulated industries such as healthcare, insurance, government, and financial services.

Position Overview:

The Receptionist serves as the crucial first point of contact and professional ambassador for all guests and employees, directly enabling smooth, day-to-day office operations. This role is responsible for the professional management of the front desk and providing essential, time-sensitive administrative support across the organization. This position requires a detail‑oriented, proactive, and high‑agency approach to thrive in a fast‑paced corporate environment.

Key Responsibilities:

• Front Desk & Guest Management: Warmly welcome and assist all visitors, clients, and vendors, ensuring a friendly and professional first impression. Flawlessly manage incoming and outgoing guests, including digital sign‑up on systems like Invoy, and provide clear directions.
• Communication Management: Manage incoming calls and general inquiries promptly and efficiently, directing them to the appropriate internal parties.
• Office Environment: Maintain a clean, organised, and presentable reception area and assist in ensuring the overall professional appearance of common areas at all times.
• Administrative & Logistical Support: Assist with diverse office operations such as managing courier services, maintaining the asset register and document filing, and coordinating essential services like catering when necessary.
• Procurement & Vendor Liaison: Coordinate the procurement of office supplies, manage inventory, and liaise with vendors for timely deliveries or services.
• Team Support & Onboarding: Support teams with administrative tasks (data entry, scheduling, basic reporting) and assist new joiners with official, administrative requirements (e.g., ID processes, coordination for required medical tests).
• Field & Ad Hoc Tasks: Support internal coordination for ad hoc tasks, errands, and general office requirements, which may involve external field work.
• Facilities Assistance: Assist during office maintenance and remodeling activities (e.g., AC servicing, minor repairs) by guiding technicians or service providers. Note: This may occasionally require working on a weekend or after office hours, which will be compensated.
• Safety & Compliance: Understand basic Health & Safety (H&S) protocols to ensure the security and well‑being of visitors and employees.

Experience:

• 1–3 years of experience in a receptionist, front desk, or administrative support role.
• Experience in handling office coordination, vendor management, and external field errands is highly preferred.

Skills

• Prior exposure to fast-paced, corporate office environments is an advantage. Strong verbal and written communication skills.
• Excellent customer service and guest-handling abilities.
• Experience coordinating office activities, meetings, and deliveries.
• Ability to maintain records, logs, and documentation accurately.
• Presentable, welcoming, and professional demeanour.
• Positive attitude with a strong sense of responsibility and ownership.
• Proven capacity to manage multiple tasks and competing priorities effectively.
• Adaptable, proactive, and able to work independently when required.

Benefits:

• Opportunity to work with a leading AI technology company.
• Collaborative and innovative work environment.
• Growing, entrepreneurial and forward‑thinking culture.
• Career growth and professional development opportunities.
• Exposure to a thriving ecosystem working from our Abu Dhabi HQ.
• 21 days of paid annual leave.
• Comprehensive private health insurance.
• Visa sponsorship for international candidates.