Real Estate Admin & Transactions Specialist

KSquare Real Estate LLC; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A real estate firm in Dubai is seeking an Administrative Support & Receptionist to manage daily operations, assist clients and agents, and handle essential administrative tasks. The ideal candidate will have strong communication skills, be detail-oriented, and possess proficiency in office software. Experience in a related field is preferred. This role requires an individual who can manage multiple deadlines in a fast-paced environment.

Qualifications

• Experience in an office administration role, preferably in real estate or mortgage.
• Ability to handle confidential financial and personal information securely.

Responsibilities

• Manage daily office operations, including phones, email correspondence, filing, and scheduling.
• Greet and assist clients, buyers, sellers, and loan applicants.
• Support real estate agents and loan officers with administrative tasks.
• Maintain calendars for showings, closings, property inspections.
• Assist with preparing listing packets, contracts, disclosures.
• Input property listings into MLS and update listing information.
• Maintain inventory of office supplies and coordinate office logistics.
• Assist with onboarding new agents and employees.

Skills

Strong communication and customer service skills

Proficiency in office software (MS Office, Google Workspace)

Highly organized and detail-oriented

Strong problem-solving and prioritization skills

Education

High school diploma or equivalent; Associate’s or Bachelor’s preferred

Job description

A real estate firm in Dubai is seeking an Administrative Support & Receptionist to manage daily operations, assist clients and agents, and handle essential administrative tasks. The ideal candidate will have strong communication skills, be detail-oriented, and possess proficiency in office software. Experience in a related field is preferred. This role requires an individual who can manage multiple deadlines in a fast-paced environment.