RDI - Office Manager

Tanqeeb; Abu Dhabi; On-site; AED 201,000 - 268,000; Full time

Job summary

Dubai Future Foundation in Dubai is seeking an experienced Office Manager to run day-to-day facility operations, ensure safety and efficiency, and oversee maintenance, security, and space allocation.

You will coordinate budgets, vendor contracts, and space planning while working with cross-functional teams to support organizational productivity and a sustainable workplace. This role offers exposure to high-profile projects and a fast-paced environment.

Qualifications

• Minimum 5 years of professional experience in operations, facilities management, or a related role.

Responsibilities

• Coordinate facility maintenance, repairs, and improvements to ensure safety, functionality, and compliance.
• Manage vendor contracts and security protocols for facility-related services.
• Oversee space planning, equipment deployment, and inventory management.
• Collaborate with internal teams to address evolving workplace requirements.
• Monitor and manage facilities-related budgets, identifying cost-saving opportunities.
• Ensure compliance with building codes, environmental regulations, and safety standards.
• Manage employee facility-related requests and oversee visits, events, and large meetings.

Skills

Project management

Organizational skills

Communication skills

Cross-functional coordination

Arabic language (plus)

Job description

Job description

About Dubai Future Foundation:

Dubai Future Foundation (DFF) was established in 2016 to institutionalize future-shaping for Dubai and strengthen the city’s position as a leading global city of the future. The Foundation works in partnership with government and private-sector entities to imagine, design and accelerate Dubai’s future. Its work spans five strategic areas: future foresight, knowledge dissemination, capacity building, future design and future acceleration. At the heart of DFF’s mandate is turning future-focused ideas and opportunities into tangible outcomes. The Foundation embraces risk-taking, agility and foresight as key attributes in navigating emerging opportunities and challenges. DFF is guided by a core belief that leading in the present is not enough; the future must be actively imagined, designed and executed.

POSITION: OFFICE MANAGER - RDI

LIFE AT DUBAI FUTURE FOUNDATION

Dubai Future Foundation (DFF) aims to realize the wise vision of Dubai’s leadership to institutionalize the envisioned future and forward-thinking methodologies, while positioning Dubai as the leading city of the future.

In partnership with its local and global partners from governments, companies, startups, and entrepreneurs, DFF drives joint efforts to collectively imagine, design, and execute the best possible future for humanity.

Under the supervision of His Highness Sheikh Hamdan bin Mohammed bin Rashid Al Maktoum, Crown Prince of Dubai, Chairman of the Executive Council of Dubai, and Chairman of the Board of Trustees of DFF, the DFF runs and oversees many futureproofing projects and initiatives, such as the Museum of the Future, Area 2071, The Centre for the Fourth Industrial Revolution UAE, Dubai Future Accelerators, One Million Arab Coders, Dubai Future Academy, Dubai Future Solutions, Dubai Future Labs, Dubai Future Forum, etc.

DFF’s efforts to share knowledge, adopt innovation, support entrepreneurs and innovative startups, build capacity, and promote forward-thinking and foresight principles contribute to Dubai’s ambitions to be a role model for the cities of the future through the power of unlimited imagination, innovation, foresight and disruptive mindset.

For more information on the initiatives, projects, and programs of Dubai Future Foundation, please visit the website: www.dubaifuture.ae

WHERE DOES THIS ROLE FIT INTO THE BIGGER PICTURE?

This role is responsible for ensuring the effective day-to-day operation of office facilities and workplace services. It supports organizational efficiency by maintaining safe, compliant, and well-functioning work environments, enabling teams to operate productively and without disruption.

OFFICE MANAGER

As the Office Manager, you will manage day-to-day facility operations, ensuring a safe, efficient, and productive workplace while also overseeing maintenance, security, and resource allocation.

The Office Manager will drive best practices in operational planning, sustainability, and space utilization to support organizational effectiveness.

YOUR RESPONSIBILITIES

• Coordinate facility maintenance, repairs, and improvements to ensure safety, functionality, and compliance with relevant standards.
• Manage vendor contracts and security protocols for facility-related services, ensuring reliability and cost-effectiveness.
• Oversee space planning, equipment deployment, and inventory management to optimize resource use.
• Collaborate with internal teams to address evolving workplace requirements and infrastructure needs.
• Monitor and manage facilities-related budgets, identifying cost-saving opportunities and efficiency improvements.
• Ensure compliance with building codes, environmental regulations, and safety standards.
• Manage employee facility-related requests and oversee logistical arrangements for visits, events, and large meetings.

WHY THIS ROLE IS IMPORTANT?

This role is key to ensuring the smooth and efficient operation of office facilities and workplace services. By maintaining safe, compliant, and well-functioning environments, the Office Manager enables teams to work productively and without disruption.

Through effective facilities management, vendor coordination, and budget oversight, this role supports operational efficiency, cost control, and a positive workplace experience.

WHAT DUBAI FUTURE FOUNDATION OFFERS?

We will offer you a professional and fast-paced work environment where operational excellence and collaboration are valued.

You will work with diverse teams, manage modern office facilities, and contribute to well-organized, efficient workplaces.

The role offers broad exposure to operational activities, providing opportunities to build expertise, take ownership, and make a meaningful day-to-day impact.

WHO WE’RE LOOKING FOR?

EXPERIENCE AND QUALIFICATIONS

• You will have a minimum of 5 years of professional experience in operations, facilities management, or a related role.
• You will have proven experience managing maintenance schedules, vendor relationships, and operational budgets.
• You will have strong organizational and project management skills, with high attention to detail.
• You will demonstrate excellent communication skills and the ability to coordinate effectively with cross-functional teams and external partners.
• Proficiency in Arabic is a plus.