DFF - Projects Executive (Academy)

Tanqeeb; Abu Dhabi; On-site; AED 156,000 - 246,000; Full time

Job summary

Dubai Future Foundation is seeking a Projects Executive to support end‑to‑end program delivery, planning, and stakeholder coordination within the DFAc. You will assist the Program and Project Manager by managing tasks, maintaining plans, and ensuring readiness for delivery days.

The role suits someone who is organized, detail‑oriented, and capable of professional communication in English; Arabic is a plus. You will collaborate with education partners and internal teams to deliver high‑quality

Qualifications

• Bachelor’s degree required and 2 years of related experience.
• Strong organisational and documentation skills.
• Excellent written and spoken English; Arabic is an asset.

Responsibilities

• Support program and project planning from start to close‑out.
• Coordinate internal inputs, branding, room setup, and approvals.
• Keep naming and version control for program documents.
• Coordinate speaker scheduling and briefing packs.
• Assist with delivery readiness and on‑ground support.
• Prepare participant communications and track attendance.

Skills

English fluency

Communication

Team player

Organised

Attention to detail

Education

Bachelor’s degree

Tools

Excel

PowerPoint

Word

Job description

Job description

About Dubai Future Foundation:

Dubai Future Foundation (DFF) was established in 2016 to institutionalize future‑shaping for Dubai and strengthen the city’s position as a leading global city of the future. The Foundation works in partnership with government and private‑sector entities to imagine, design and accelerate Dubai’s future. Its work spans five strategic areas: future foresight, knowledge dissemination, capacity building, future design and future acceleration. At the heart of DFF’s mandate is turning future‑focused ideas and opportunities into tangible outcomes. The Foundation embraces risk‑taking, agility and foresight as key attributes in navigating emerging opportunities and challenges. DFF is guided by a core belief that leading in the present is not enough; the future must be actively imagined, designed and executed.

LIFE AT DUBAI FUTURE FOUNDATION

Dubai Future Foundation (DFF) aims to realize the wise vision of Dubai’s leadership to institutionalize the envisioned future and forward‑thinking methodologies, while positioning Dubai as the leading city of the future. In partnership with its local and global partners from governments, companies, startups, and entrepreneurs, DFF drives joint efforts to collectively imagine, design, and execute the best possible future for humanity.

Under the supervision of His Highness Sheikh Hamdan bin Mohammed bin Rashid Al Maktoum, Crown Prince of Dubai, Chairman of the Executive Council of Dubai, and Chairman of the Board of Trustees of DFF, DFF runs and oversees many future‑proofing projects and initiatives, such as the Museum of the Future, Area 2071, The Centre for the Fourth Industrial Revolution UAE, Dubai Future Accelerators, One Million Arab Coders, Dubai Future Academy, Dubai Future Solutions, Dubai Future Labs, Dubai Future Forum, etc.

DFF’s efforts to share knowledge, adopt innovation, support entrepreneurs and innovative startups, build capacity, and promote forward‑thinking and foresight principles contribute to Dubai’s ambitions to be a role model for the cities of the future through the power of unlimited imagination, innovation, foresight, and a disruptive mindset.

For more information on the initiatives, projects, and programs of Dubai Future Foundation, please visit the website: www.dubaifuture.ae

WHERE DOES THIS ROLE FIT INTO THE BIGGER PICTURE?

Projects Executive – support the planning and delivery of academy programs by coordinating stakeholders, supporting application selection cycles, and ensuring delivery readiness across the full program lifecycle.

Dubai Future Academy (DFAc) is the capability‑building arm of Dubai Future Foundation. It supports Dubai by developing learning opportunities through collaborations with world‑class education providers and subject matter experts.

The Projects Executive supports the Program and Project Manager by keeping plans organised, coordinating key stakeholders, and helping ensure a smooth experience for participants from start to finish.

ABOUT THE ROLE

As a DFAc team member, you will support end-to-end program delivery from planning through close‑out. The role suits someone who enjoys organised coordination, clear documentation, and being involved in delivery days.

You will support the Program and Project Manager by managing assigned tasks, communicating professionally with stakeholders, handling sensitive information with care, and following up on actions to ensure closure.

The role also suits someone who learns quickly, adapts well to change, and is comfortable picking up new tools and ways of working.

KEY RESPONSIBILITIES

1. Program & Project Support

• Support in maintaining workplans, timelines, and task trackers for assigned programs.
• Prepare and update simple readiness checklists and run‑of‑show documents, keeping actions clear and easy to follow.
• Coordinate internal inputs needed for delivery, including branding requests, room setup needs, access, and approvals.
• Keep program documents organised with clear naming and version control.

2. Stakeholder & Speaker Coordination

• Coordinate speaker scheduling, confirmations, and follow‑ups for assigned sessions.
• Prepare and share speaker briefing packs with key details such as timing, format, audience profile, and on‑day requirements.
• Support basic tech check coordination for online or hybrid sessions by confirming links, slides, and session setup with relevant teams.
• Capture meeting notes and action items and follow up to ensure completion.

3. Delivery Readiness & On‑Ground Support

• Coordinate with the Operations Lead to ensure delivery readiness items are confirmed in advance, including venue details, room layout, signage, and participant flow.
• Ensure key materials are prepared and available, including agendas, participant packs, name tents, and feedback tools.
• Support delivery days on‑ground by assisting with participant flow, session readiness, and issue resolution, escalating when needed.

4. Participant Experience & Communications

• Prepare and send standard participant emails using approved templates, including joining instructions, reminders, schedules, and location details.
• Track participant confirmations and attendance lists, keeping records accurate and up to date.
• Receive participant questions and route them to the right team member, following up to ensure closure.
• Support basic coordination during selection phases, such as interview scheduling, confirmations, and simple follow‑ups.
• Assist with simple participant arrangements as needed, coordinating with relevant teams and flagging anything sensitive early.

5. Data, Reporting & Continuous Improvement

• Support end‑of‑program close‑out reports for assigned programs, including delivery summary, attendance metrics, and key feedback themes.
• Consolidate close‑out materials such as final agendas, run‑of‑show documents, attendance logs, and survey outputs for easy reference.
• Support close‑out actions by confirming open items are completed and final materials are archived in the agreed structure.

WHY THIS ROLE IS IMPORTANT

This role makes a visible impact by ensuring academy programs are delivered smoothly, consistently, and to a high standard.

You will be structured, detail‑focused, and committed to keeping delivery on track through clear tracking, timely communication, and reliable readiness checks.

This role has a key impact in protecting the participant experience, strengthening program quality, and reinforcing Dubai Future Academy’s reputation while supporting Dubai Future Foundation’s position as a regional and international thought leader.

WHAT DUBAI FUTURE FOUNDATION OFFERS

We will offer you a unique opportunity to support learning journeys that build leadership capability and future skills. You will work closely with an experienced academy team, engage with senior stakeholders, and support delivery alongside world‑class partners.

You will build practical skills in program delivery, coordination, communications, and reporting, with the chance to learn across multiple initiatives and grow your confidence through hands‑on experience.

ESSENTIAL QUALIFICATIONS AND BEHAVIORS

• You have a Bachelor’s degree.
• You have 2 years of experience in project coordination, program operations, events, training delivery, or consulting support.
• You are organised and comfortable working with task trackers, checklists, and structured documentation.
• You communicate clearly and professionally, and can write strong emails, meeting notes, and concise updates.
• You have excellent written and spoken English communication skills. Fluency in written and spoken Arabic is an additional asset.
• You are confident with Excel, PowerPoint, and Word, and comfortable using collaboration tools such as Teams and Zoom.
• You have strong attention to detail, follow through on tasks, and take pride in doing work properly.
• You are curious, willing to learn, and quick to pick up new tools and ways of working.
• You bring positive energy, take initiative, and genuinely enjoy supporting people and delivering a great experience.
• You are a team player, flexible when priorities shift and willing to support where needed to ensure programs run smoothly.