Purchasing Executive

The First Group; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

The First Group Hospitality in Dubai is a full-service hospitality management company focused on hotel operations, asset management, and F&B strategy. It partners with leading brands to drive operational excellence and profitability across property performance, cost management, and guest experience.

The role involves managing daily purchasing across F&B, rooms, housekeeping, and engineering, ensuring timely procurement, negotiating with suppliers, and maintaining records.

Qualifications

• Bachelor’s degree or diploma in Supply Chain Management, Procurement, Business Administration, Commerce, or a related field.
• 2–5 years of purchasing or procurement experience.
• Knowledge of purchasing procedures and supply-chain operations.
• Experience with ERP systems such as SAP, Oracle, Microsoft Dynamics, or Tally.
• Proficiency in Microsoft Office, especially Excel.
• Knowledge of supplier contracts, commercial terms, and payment conditions.
• Familiarity with import procedures and Incoterms is an advantage.
• Professional certifications such as CIPS, CPSM, or CPP are beneficial.

Responsibilities

• Manage daily purchasing requirements across F&B, Rooms, Housekeeping, Engineering, and other hotel departments.
• Obtain quotations, conduct price comparisons, negotiate with suppliers, and recommend suitable options.
• Process PRs, POs/LPOs in line with approved procedures.
• Source competitive and reliable suppliers while maintaining approved supplier relationships.
• Ensure timely procurement with the required quality, specifications, quantities, and pricing.
• Coordinate with Stores, Finance, and operational departments to fulfil requirements.
• Monitor supplier performance, deliveries, pricing, and service quality.
• Maintain accurate supplier, quotation, contract, and purchasing records.
• Support contract renewals and identify cost-saving opportunities.
• Follow up on outstanding orders and resolve supplier or delivery issues.
• Ensure compliance with company procurement policies and approval procedures.
• Prepare purchasing reports and provide procurement support to management.

Skills

Procurement experience

Negotiation

Vendor management

Education

Bachelor’s degree or diploma in related field

Tools

SAP

Oracle

Microsoft Dynamics

Tally

Excel

Job description

Job Description:

Overview

The First Group Hospitality is a Dubai-headquartered, full-service hospitality management companyspecialisingin hotel operations, asset management, and F&B strategy. With a team of industry veterans and a proventrack record, the company delivers tailored solutions that enhance efficiency,optimiserevenue, andmaximiseasset value for investors and hotel owners.

As a trusted third-party hotel management provider, The First Group Hospitality partners with leading global brands to drive operational excellence and long-term profitability, thanks to expertise spanning property performance optimisation, cost management, and guest experience enhancement.

Beyond management, The First Group Hospitality develops and operates a dynamic portfolio of upscale hotels, residences, and award-winning restaurants, creating high-value hospitality assets that stand out in the market. For more information, visit tfghospitality.com

Job Description

Key Responsibilities

• Manage daily purchasing requirements across F&B, Rooms, Housekeeping, Engineering, and other hotel departments.
• Obtain quotations, conduct price comparisons, negotiate with suppliers, and recommend suitable options.
• Process PRs, POs/LPOs in line with approved procedures.
• Source competitive and reliable suppliers while maintaining approved supplier relationships.
• Ensure timely procurement with the required quality, specifications, quantities, and pricing.
• Coordinate with Stores, Finance, and operational departments to fulfil requirements.
• Monitor supplier performance, deliveries, pricing, and service quality.
• Maintain accurate supplier, quotation, contract, and purchasing records.
• Support contract renewals and identify cost-saving opportunities.
• Follow up on outstanding orders and resolve supplier or delivery issues.
• Ensure compliance with company procurement policies and approval procedures.
• Prepare purchasing reports and provide procurement support to management.

Desired Skill & Expertise

• Bachelor’s degree or diploma in Supply Chain Management, Procurement, Business Administration, Commerce, or a related field
• 2–5 years of purchasing or procurement experience
• Knowledge of purchasing procedures and supply-chain operations
• Experience with ERP systems such as SAP, Oracle, Microsoft Dynamics, or Tally
• Proficiency in Microsoft Office, especially Excel
• Knowledge of supplier contracts, commercial terms, and payment conditions
• Familiarity with import procedures and Incoterms is an advantage
• Professional certifications such as CIPS, CPSM, or CPP are beneficial

Requirements: