Purchase Executive

Brand Folio; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A regional distributor for a leading sports brand in the Middle East seeks a Purchase Executive. This mid-level role requires coordinating purchase orders, forecasting inventory needs, and maintaining vendor relationships. Candidates should have 3-5 years of relevant experience in the UAE and strong analytical skills, particularly in the footwear and apparel industry. Proficiency in MS Excel and ERP systems is essential.

Qualifications

• 3-5 years of experience in purchase/order management/logistics/inventory management.
• Strong analytical background in UAE market, preferably from big retailers & wholesalers.
• Good knowledge and experience in footwear & apparel is preferred.

Responsibilities

• Coordinate and process purchase orders to ensure accuracy and timely completion.
• Communicate and negotiate with suppliers regarding delivery terms and contracts.
• Track inventory levels and monitor order status to avoid delays.
• Collaborate with internal stakeholders to fulfill purchasing requirements.
• Evaluate supplier performance and maintain vendor relationships.
• Prepare purchasing forecasts and track key metrics.

Skills

Inventory management

Data analysis

Communication

Strategic thinking

Education

Bachelor's degree in business, merchandising, economics, finance, or related field

Tools

MS Excel

ERP systems

Job description

The Role

Key Responsibilities

• Coordinate and process purchase orders based on sales with 100 % accuracy & customer orders, ensuring they are accurate and completed on time.
• Communicate and negotiate with suppliers & principles for readiness date, pricing, delivery terms, and contracts.
• Track inventory levels, deliveries , and monitor order status to avoid the delays against committed date
• Maintain and update accurate records of purchasing activities, orders vs actuals, contracts, and documentation for audit and compliance needs.
• Resolve issues related to order discrepancies, delivery delays, or supplier performance by working with internal departments and external vendors.
• Collaborate with internal stakeholders (Sales, finance, logistics, warehousing) to forecast and fulfill purchasing requirements.
• Evaluate supplier performance and maintain positive vendor relationships for cost-efficiency and quality standards.
• Implement and support cost-saving initiatives, process improvements, and procurement strategies.
• Use procurement / order management software (e.g., ERP systems) to input orders, manage vendor details, and generate reports.
• Assist with verifying invoices, processing payments, and ensuring all procurement transactions comply with policy. Other details
• Purchase executive. Mid-level.
• Good knowledge experience in footwear & Apparel is preferred.
• 3-5years of working experience in UAE in trading / wholesale / retail business
• Strong knowledge in MS office ( 8 / 10 in excel)
• Driving experience is additional.

Requirements and Additional Roles

• Analyze the committed vs actual deliveries every month.
• Prepare and present options and recommendations to other departments based on purchase needs.
• Support finance by tracking payments and resolving invoicing queries.
• Co-ordinate with logistics team for custom clearance and logistics coordination for shipments when required.
• These responsibilities ensure that the coordinator plays a crucial role in achieving timely, cost-effective, and compliant order processing for the organization Other Skills
• Purchase & Inventory Planning : Create seasonal, monthly, and weekly purchase and inventory forecasts and track key metrics like committed qty
• Data Analysis : Recap business performance by season wise, recommend strategies based on sales trends, and prepare informative reports for senior management.
• Collaboration : Work closely with Sales ,logistics and store teams to develop assortment plans and implement product launches and promotions.
• Process Ownership : Develop and review product sales and inventory reports and participate in planning meetings with cross-functional teams.
• Problem Solving : Adjust product flow, inventory levels, and pricing strategies to achieve sales targets; identify business risks and opportunities for improvement.
• Education : Bachelor's degree in business, merchandising, economics, finance, or a related field is typically required.
• Experience : 3-5 years in purchase / order management / logistics / inventory management, plus strong analytical background in UAE market, preferably from big retailers & wholesalers
• Technical : Intermediate to advanced proficiency in Microsoft Excel and familiarity with inventory planning or retail software.
• Soft Skills : Excellent communication, teamwork, strategic thinking, and project management abilities.

About the Company

Brand Folio LLC is the regional distributor for a leading sports brand in the Middle East, Africa and CIS.