Proposal Specialist

Aecom2; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

AECOM in Dubai, United Arab Emirates is seeking a detail-oriented Proposal Specialist to drive the pursuit of new business opportunities. You will manage the complete proposal lifecycle from client inquiry to final submission, coordinating with business development, operations, and technical teams to craft compelling, compliant proposals that showcase our capabilities and win work.

You will lead proposal responses to RFIs, RFQs, and RFPs, ensure adherence to brand guidelines, and mentor junior

Qualifications

• Bachelor's degree in Engineering or Architecture is required.
• Minimum four years of proposal support or bid management experience, preferably in a professional services firm.
• Demonstrated expertise in proposal and presentation writing, editing, and production.
• Strong knowledge of marketing best practices, RFQ/RFP response processes, and proposal management workflows.

Responsibilities

• Lead and support responses to client RFIs, RFQs, and RFPs using standardized pursuit processes for schedule and bid compliance.
• Coordinate proposal content, templates, and production timelines while guiding document design.

Skills

Proposal management

Technical writing

Editing

RFQ/RFP responses

Cross-functional collaboration

Education

Bachelor's degree in Engineering or Architecture

Job description

We're looking for a detail-oriented and collaborative Proposal Specialist to join our dynamic team in Dubai, United Arab Emirates. In this role, you'll be the driving force behind our pursuit of new business opportunities, managing the complete proposal lifecycle from initial client inquiry through final submission. You'll work cross-functionally with business development, operations, and technical teams to craft compelling, compliant proposals that win work and showcase our organization's capabilities and expertise.

• Lead and support proposal responses to client RFIs, RFQs, and RFPs, applying standardized pursuit processes to ensure schedule efficiency and bid compliance
• Coordinate proposal content, information architecture, templates, compliance requirements, and production timelines while providing conceptual leadership for document design
• Serve as lead writer and editor for key proposal sections, including executive summaries, qualifications, resumes, and past performance narratives
• Facilitate and manage proposal review sessions (including color reviews), implement feedback from review teams, and apply lessons learned to continuously improve proposal quality
• Conduct market research and competitive intelligence analysis to inform proposal strategy and support business strategic planning initiatives
• Participate in go/no-go and greenlight analyses in accordance with company delegation of authority guidelines and capture planning activities
• Liaise with business line teams, operations, technical professionals, and business development staff to develop and maintain marketing materials, case studies, project sheets, and capabilities summaries
• Manage proposal and presentation revisions, ensuring alignment with brand guidelines and corporate identity standards
• Complete internal debriefs for proposals you lead and review client feedback to identify opportunities for continuous improvement
• Provide mentorship and guidance to junior proposal team members, fostering a collaborative and supportive environment
• Perform thorough quality checks on all work prior to submission for review and approval, demonstrating commitment to excellence and attention to detail

• Bachelors Degree in either Engineering / Architecture.
• Minimum four (4) years of proposal support or bid management experience, preferably within a professional services firm
• Demonstrated expertise in proposal and presentation writing, editing, and production
• Strong knowledge of marketing best practices, RFQ/RFP response processes, and proposal management workflows

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

• medical
• dental
• vision
• life
• AD&D
• disability benefits
• paid time off
• leaves of absences
• voluntary benefits
• perks
• flexible work options
• well-being resources
• employee assistance program
• business travel insurance
• service recognition awards
• retirement savings plan
• employee stock purchase plan

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.