Project /tender coordinator

Unique Options 'N Interiors Designs LLC; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

An established interior design firm in Abu Dhabi is looking for a full-time Project Tender Proposal Coordinator. The successful candidate will manage proposal responses to RFPs, ensuring compliance and quality. Ideal applicants will have at least 5 years of UAE experience in the interior fit out industry and strong project management skills. Join a dynamic team dedicated to delivering high-end projects on time and within budget.

Qualifications

• Proven experience in interior fit out industry handling the tender/bid submissions via portals.
• Skills in Proposal Coordination and technical and commercial Proposal Preparation.
• Proficiency in Proposal Management and Proposal Writing.
• Excellent organizational and time management skills.

Responsibilities

• Managing timelines, assigning tasks, and tracking progress to ensure timely completion of all proposal components.
• Gathering information, preparing sections of the proposal, and ensuring accuracy.
• Implementing version control and maintaining organized files.
• Ensuring compliance with tender requirements and formatting.
• Collaborating with stakeholders for information and feedback.
• Preparing and submitting the final proposal package.

Skills

Project Management

Communication

Attention to Detail

Technical Proficiency

Industry Knowledge

Education

Bachelor's degree in Business, Marketing, Communications, or a related field

Tools

Microsoft Office Suite (Word, Excel, PowerPoint)

Job description

Company Description

A well established interior design company in Abu Dhabi with over a decade of experience in the field is looking for an experienced tender/bid proposal project coordinator. The company specializes in total turnkey interior fit‑out solutions for corporate offices, government offices, healthcare, hospitality, and retail shops. We are renowned for its innovative and creative office and workspace designs, always aiming to deliver high‑end sustainable projects on time and within budget.

Role Description

This is a full‑time on‑site role in Abu Dhabi for a Project Tender Proposal Coordinator. The successful candidate will be responsible for coordinating, preparing, managing, and writing proposal responses to RFPs (Requests for Proposals). This role requires close collaboration with various teams to gather necessary information, ensuring that all proposals meet established guidelines and deadlines. The coordinator will also facilitate proposal reviews and revisions to ensure the highest quality submissions.

Only candidates with proven experience in interior fit out industry handling the tender/bid submissions via portals shall be considered for an interview.

A Tender Proposal Coordinator is a professional who manages and facilitates the creation of bids and proposals in response to requests for tenders (RFPs, ITTs, etc.). They ensure that proposals are well‑organized, compliant with requirements, and submitted on time. This role requires strong project management, communication, and organizational skills.

Key Responsibilities

• Coordinating the Proposal Process: Managing timelines, assigning tasks, and tracking progress to ensure timely completion of all proposal components.
• Content Development: Gathering information, preparing sections of the proposal, compiling the different sections of the proposal and ensuring consistency and accuracy of content.
• Document Management: Implementing version control, maintaining organized files, and ensuring all documents are up‑to‑date and easily accessible.
• Compliance and Quality Assurance: Ensuring the proposal meets all requirements of the tender, including technical specifications, pricing, and formatting.
• Communication and Collaboration: Working with various stakeholders, including subject matter experts, sales teams, and management, to gather information and feedback.
• Submission: Preparing and submitting the final proposal package according to the tender guidelines mainly via government portals or as hard/soft copy.

Essential Skills

• Project Management: Ability to plan, organize, and manage multiple tasks and deadlines effectively.
• Communication: Strong written and verbal communication skills for clear and concise proposal writing and stakeholder communication.
• Attention to Detail: Meticulousness in reviewing and editing documents, ensuring accuracy and compliance.
• Technical Proficiency: Familiarity with proposal management software, document control systems, and Microsoft Office Suite (Word, Excel, PowerPoint).
• Industry Knowledge: Understanding of the specific industry and the types of tenders relevant to the organization.

Qualifications

• Skills in Proposal Coordination and technical and commercial Proposal Preparation
• Proficiency in Proposal Management and Proposal Writing
• Experience with RFP processes in government portals
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Detail‑oriented with the ability to multi‑task effectively
• Previous experience in the interior design industry is a must
• Bachelor's degree in Business, Marketing, Communications, or a related field

Job Type

Full‑time

Experience

• UAE: 5 years (Required)
• UAE Interior fit out: 5 years (Required)