Project Coordinator

avertra; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A technology solutions provider in Dubai is seeking a Project Coordinator to manage project coordination across internal teams and client stakeholders. The ideal candidate will have a Bachelor's degree and strong skills in project lifecycle management and client-facing communication. This role demands adaptability and problem-solving capabilities within a fast-paced environment.

Qualifications

• Strong understanding of project lifecycle management in digital transformation environments.
• Effective communication and interpersonal skills with proven experience in client-facing roles.
• Mastery of project management software such as Jira and Microsoft Project.

Responsibilities

• Coordinate day-to-day project tasks and ensure alignment with project goals.
• Support Project Managers in executing IT and digital transformation projects.
• Facilitate meetings and track project documentation.

Skills

Project lifecycle management

Client-facing communication

Attention to detail

Organizational skills

Problem-solving mindset

Collaboration

Adaptability

Education

Bachelor's degree in Business Administration or related field

Tools

Jira

Aha!

Microsoft Project

Job description

Job Summary

We are seeking a Project Coordinator who has a strong grasp of the project lifecycle, organizational discipline, and a proactive mindset ready to thrive in a high‑paced, client‑facing environment.

Job Description

• Own day‑to‑day project coordination across internal teams, vendors, and client stakeholders using Avertra’s agile delivery framework (MiFlow) and other project‑specific methodologies as needed.
• Support Project Managers and Delivery Leads in executing IT and digital transformation projects, ensuring alignment with timelines, budget, and scope.
• Coordinate and facilitate meetings and ceremonies including sprint planning, demos, retrospectives, and client status calls, with clear agendas, follow‑ups, and outcomes tracked via MoMs and action logs.
• Track and manage project documentation including:
  • Minutes of Meeting (MoMs)
  • Action items and task assignments
  • Dashboards, timelines, and delivery milestones
  • Risks, blockers, dependencies, and change requests
• Use project management tools such as Jira, Aha!, Confluence, Microsoft Project, and Excel to manage progress, visualize workstreams, and maintain traceability across all phases of the project lifecycle.
• Prepare project performance and financial reports, supporting monthly invoicing by gathering timesheets, verifying against contract/SOW terms, and collaborating with the accounting and legal teams.
• Communicate with client stakeholders to capture requirements, provide updates, and ensure feedback loops are closed in a timely manner.
• Coordinate with vendors and third‑party providers to ensure deliverables are on track, documented, and escalated when necessary.
• Follow up on pending tasks, deliverables, and open items to ensure accountability and avoid delays across internal and external teams.
• Support testing, demo readiness, and user acceptance testing (UAT), including coordinating logistics, managing test scripts, and aligning internal teams to delivery priorities.
• Maintain and improve project templates, trackers, and processes to drive operational efficiency and standardization across the delivery organization.

Requirements

Needed Competencies:

• Strong understanding of project lifecycle management in digital transformation environments.
• Effective communication and interpersonal skills with proven experience in client‑facing roles.
• High attention to detail and strong documentation/reporting capabilities.
• Highly organized, with the ability to manage multiple workstreams and competing deadlines.
• Proactive in follow‑up and task ownership; demonstrates initiative without waiting for direction.
• Ability to work under pressure and adapt quickly to changing requirements or last‑minute requests.
• Problem‑solving mindset and ability to make logical, structured decisions.
• Collaborative team player, yet capable of working independently and reliably.
• Arabic speaker preferred due to client interaction requirements.
• Flexible, adaptable, and resilient under changing project dynamics.

Knowledge, Skills and Abilities:

• Bachelor’s degree in Business Administration, Management, Information Systems, or a related field.

Preferences

• Experience working on large‑scale IT or digital transformation projects in the public sector.
• Basic understanding of vendor management and third‑party coordination.
• Exposure to ERP systems and their implementation lifecycle.

Education

• Bachelor’s degree in Business Administration, Management, Information Systems, or a related field.

Experience

• 2–4 years of experience in a Project Coordination or Junior PMO role.
• Experience supporting large‑scale IT or digital transformation projects, preferably within the public sector.
• Hands‑on experience with project management software (Jira, Aha, Microsoft Project).
• Familiarity with vendor coordination basics and agile delivery environments.

Benefits

Our Mission is to Simplify Life. We are looking to Simplify and automate complex decision‑making for customer‑centric industries, like Utilities, Financial Services, Logistics, and commerce, that drive the world's economies, and you have the chance to join the revolution. We are trying to solve huge challenges in today's enterprise that are directly impacting the employee and customer experience.

What can we promise you:

You’ll join a global family of awesome, passionate people that are working together to build a sustainable, scalable ecosystem committed to using logic to create a better experience. We want you to help us become better. You will be empowered to drive change and innovate. That we will invest in you. We will give you the opportunity to master your domain and drive excellence.