Project Administrator – Abu Dhabi, UAE (Emiratisation role)

RSK Group; United Arab Emirates; On-site; AED 50,000 - 70,000; Full time

Job summary

A leading engineering consultancy based in Abu Dhabi is seeking a highly organized administrator to support its Project Management team. The role involves handling project finance tasks, coordinating logistics, and ensuring compliance with project requirements. Ideal candidates should have a Bachelor's degree and a minimum of one year of relevant experience. Strong communication and multitasking skills are essential. Salary is commensurate with experience.

Benefits

Regular training and career development

Qualifications

• Minimum of 1 year of experience in project administration or coordination.
• Strong understanding of project management processes.
• Excellent English communication skills.

Responsibilities

• Prepare and process monthly project invoices.
• Maintain project financial records and monitor budgets.
• Coordinate project logistics and arrange approvals.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Multitasking

Education

Bachelor's degree in relevant field

Tools

MS Office Suite

Project management tools (e.g., MS Project)

Job description

We are looking for a highly organised and resourceful administrator to support our Project management team to be based at our Abu Dhabi office to handle a wide range of Project finance and administrative tasks.

Key responsibilities include, but not limited to :

• Prepare and process monthly project invoices, ensuring compliance with contract terms and payment schedules.
• Maintain accurate project financial records, monitor budgets, and support preparation of WIP and monthly reports.
• Track outstanding payments, resolve invoicing issues, and liaise with clients to ensure smooth financial processes.
• Coordinate project logistics, including shipments, couriering of equipment, and resource planning.
• Arrange approvals, visas, passes, medical checks, and mandatory training for project personnel.
• Assist project managers with project planning activities, including resourcing and scheduling, arranging internal kick off and review meetings, and tracking progress against milestones, deliverables and Key Performance Indicators (KPIs).
• Effectively communicating with clients, subcontractors and suppliers.
• Updating and maintaining project documentation against agreed document referencing protocols.
• Managing supplier registrations, purchase orders, and overseeing critical payment processes.
• Assisting with portal management (e.g., Aconex), client registrations, EOIs, PQQs and tenders
• Contributing to project-related health and safety tasks and responsibilities.

Person specification

• Bachelor’s degree in business administration, Project Management, Engineering, Environmental Science, or a related field.
• Minimum of 1 year of experience in project administration, coordination, or office support—internship or equivalent work experience accepted—preferably within engineering, environmental, or construction sectors.
• Strong understanding of project management processes and documentation control.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook); experience with SharePoint, ERP and project management tools (e.g., MS Project, Primavera, PowerBi) is an advantage.
• Excellent organisational, time management, and multitasking skills with strong attention to detail.
• Strong communication and interpersonal skills to liaise effectively with project teams and clients.
• Ability to work independently and handle multiple priorities in a fast-paced environment.
• Willingness to travel for short periods of time across the region, if required
• Excellent English (written and verbal) communication skills.
• Ability to think critically and work proactively.
• Good team player, with the ability to work autonomously.
• Enthusiastic and well organised.
• A full driving license will be an advantage.

Salary and benefits

• Commensurate with experience
• Regular training and career development

RSK is committed to our Corporate Responsibility strategy. We seek to minimise our impact on the environment; to engage positively with the community and education groups; to provide a safe and supportive atmosphere in which to work; and to promote Corporate Responsibility throughout our supply chain.

To see further career opportunities with RSK, visit our website www.rsk.co.uk