PROJECT ADMINISTRATOR

Al Firas General Contracting; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A construction company in Abu Dhabi is seeking a highly organized Project Administrator to support project managers in ensuring efficient execution of administrative tasks. Key responsibilities include coordinating activities, maintaining documentation, and tracking project progress. The ideal candidate should have strong communication skills and experience in project management within the construction industry.

Qualifications

• Strong organizational skills with the ability to manage multiple projects and tasks simultaneously.
• Excellent communication skills, both written and verbal.
• Detail-oriented mindset with a focus on accuracy and quality.
• Proactive approach to problem-solving.
• Experience in project management or administration within the construction industry.

Responsibilities

• Coordinate project activities and ensure all tasks are completed on time.
• Assist project managers in planning and execution of projects.
• Maintain comprehensive project documentation.
• Track project budgets and expenditures.
• Facilitate communication between project teams and stakeholders.
• Prepare and distribute project status reports.
• Support the procurement process.
• Organize project meetings.
• Implement project management tools to enhance efficiency.
• Assist in onboarding new project team members.

Skills

Project Management

Communication

Documentation Management

Time Management

Analytical Skills

Tools

Project management software

Microsoft Office Suite

Job description

We are seeking a highly organized and detail-oriented Project Administrator to join our dynamic team in the construction and building industry. The ideal candidate will play a pivotal role in supporting project managers and ensuring that all administrative tasks are executed efficiently. This position requires a proactive individual who can manage multiple tasks simultaneously while maintaining a high level of accuracy. As a Project Administrator, you will be responsible for facilitating communication between various stakeholders, managing documentation, and ensuring that project timelines are adhered to. You will also assist in tracking project progress, preparing reports, and maintaining project schedules. This role is essential for the smooth operation of our projects and contributes directly to the overall success of our organization.

Responsibilities

1. Coordinate project activities and ensure that all administrative tasks are completed on time and to a high standard.
2. Assist project managers in the planning and execution of projects, including scheduling meetings and preparing agendas.
3. Maintain comprehensive project documentation, including contracts, reports, and correspondence, ensuring all records are up-to-date and accessible.
4. Track project budgets and expenditures, providing regular updates to project managers and identifying any discrepancies.
5. Facilitate communication between project teams, clients, and stakeholders to ensure alignment and clarity on project objectives.
6. Prepare and distribute project status reports, highlighting key milestones and potential risks.
7. Support the procurement process by assisting in the preparation of bids and contracts.
8. Organize project meetings, including logistics and minute-taking, to ensure effective communication and follow-up on action items.
9. Implement project management tools and software to enhance efficiency and track project progress.
10. Assist in the onboarding of new project team members, providing them with necessary resources and orientation.

Preferred Candidate

1. Strong organizational skills with the ability to manage multiple projects and tasks simultaneously.
2. Excellent communication skills, both written and verbal, to effectively liaise with various stakeholders.
3. Detail-oriented mindset with a focus on accuracy and quality in all tasks undertaken.
4. Proactive approach to problem-solving and the ability to anticipate project needs.
5. Experience in project management or administration within the construction industry is highly desirable.
6. Ability to work collaboratively in a team environment while also being self-motivated.
7. Strong analytical skills to assess project data and provide insights for decision-making.
8. Proficiency in project management software and tools, as well as Microsoft Office Suite.
9. Strong time management skills and the ability to prioritize tasks effectively.
10. A positive attitude and a willingness to learn and adapt to changing project requirements.

Skills

• Project Management: Proficiency in project management principles and methodologies is crucial for overseeing project timelines, budgets, and deliverables effectively.
• Communication: Strong verbal and written communication skills are essential for facilitating discussions among team members, clients, and stakeholders, ensuring everyone is informed and aligned.
• Documentation Management: Experience in organizing and maintaining project documentation is vital, as it ensures that all project records are accurate, accessible, and up-to-date.
• Time Management: The ability to prioritize tasks and manage time effectively is necessary to meet project deadlines and ensure smooth operations.
• Analytical Skills: Strong analytical skills are important for assessing project data, identifying trends, and providing actionable insights to project managers for informed decision-making.