Procurement Purchase Administrator

IFFCO; United Arab Emirates; On-site; AED 180,000 - 240,000; Full time

Job summary

IFFCO in the United Arab Emirates is seeking a Procurement Specialist to manage day-to-day activities of the purchasing department. You will source, negotiate, and procure Capex machinery, spares, and services to meet project objectives.

You will ensure uninterrupted availability of critical spares, obtain supplier quotations, and drive cost savings while coordinating with engineering, maintenance, and finance teams. Strong SAP experience is essential.

Qualifications

• 3–5 years of experience in procurement within FMCG industry.
• 2 years of ERP experience, specifically SAP.
• Strong computer skills including MS Office and Excel.

Responsibilities

• Manage day-to-day functioning of the purchasing department through sourcing and negotiation.
• Procure Capex machinery, engineering spare parts, maintenance consumables and services.
• Ensure uninterrupted availability of critical spares with timely quality, quantity, price, and delivery.
• Obtain quotations from approved suppliers and negotiate pricing, terms, and delivery.
• Support procurement for engineering projects with vendor coordination and PO follow-up.
• Coordinate with engineering, maintenance, warehouse, finance, and trade teams to ensure smooth procurement.
• Expedite critical materials and liaise on LC, CAD, import docs, customs, and shipment tracking.
• Ensure economical logistics modes for shipments and achieve freight savings.
• Coordinate with Finance for timely supplier payments and resolve invoice issues.
• Identify alternative suppliers and support supplier development to reduce risks.
• Assist in evaluating supplier performance and maintain supplier master data in SAP.
• Support vendor relationship management and resolve supplier NCRs with stakeholders.
• Maintain procurement records and prepare spend and savings reports.

Skills

Procurement

Negotiation

Vendor coordination

Sourcing

Supplier evaluation

Education

B.E./B.Tech Mechanical Engineering

Tools

SAP

MS Office

Excel

Job description

Job Summary

• Main responsibility is to manage day- to-day functioning of the purchasing department through effective sourcing and negotiation

Roles & Responsibilities

• Procure Capex project machinery, engineering spare parts, maintenance consumables and technical services, ensuring timely execution of capital projects while meeting business, quality and cost objectives.
• Ensure uninterrupted availability of critical spares by sourcing the right material at the right quality, quantity, price, and delivery time.
• Obtain quotations from approved suppliers, conduct commercial evaluations, and negotiate competitive pricing, payment terms, and delivery schedules.
• Support procurement activities for engineering projects, including vendor coordination, PO follow-up, and material delivery tracking.
• Coordinate with engineering, maintenance, warehouse, finance, and trade teams to ensure smooth procurement and project execution.
• Follow up with suppliers to ensure on-time delivery and expedite critical materials to avoid operational disruptions.
• Coordinate with the Trade team for Letter of Credit (LC), Cash Against Documents (CAD), import documentation, customs clearance, and shipment tracking.
• Ensure shipments are transported through the most economical and efficient logistics mode while achieving freight savings and timely delivery.
• Coordinate with Finance for timely supplier payment processing and resolution of invoice-related issues.
• Identify alternative suppliers and support supplier development initiatives to reduce procurement risks.
• Assist in evaluating supplier performance based on quality, delivery, cost competitiveness, responsiveness, and service levels.
• Maintain supplier master data (MDM) and ensure vendor information remains accurate and up to date.
• Support vendor relationship management and resolve supplier non-conformance reports (NCRs) in coordination with stakeholders.
• Ensure compliance with IFFCO Procurement Policy, Delegation of Authority (DOA), and Health, Safety & Environment (HSE) requirements.
• Maintain procurement records, purchase orders, contracts, and supporting documentation in SAP/ERP systems.
• Prepare procurement reports, spend analysis, savings reports, and other management reports as required.

KPIs

• Inward OTIF
• Cost Saving Initiatives
• Cost Avoidance
• Cost Saving (B VS A)
• PR PO lead time
• Material Review Planning & Execution

Work experience requirement

• 3-5 years of experience in procurement department with FMCG Industry
• 2 years experience in ERP (SAP experience)
• Good computer skills (MS Office, Excel etc.)

Qualification

• B. E. / B. Tech. Mechanical Engineering