Procurement Manager - Equipments

Confidential Careers; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Confidential Careers in the United Arab Emirates seeks a seasoned procurement leader to own category strategy, supplier negotiations and end-to-end execution for kitchen equipment, fabrication, spares and oil-filtration solutions across multiple markets.

You will lead category strategies, run tenders, optimize lifecycle costs and drive measurable savings while ensuring food-safety and operating requirements are met.

Qualifications

• Bachelor’s degree in Engineering, Supply Chain Management, Procurement, Business Administration or a related discipline.
• CIPS or equivalent procurement certification is preferred; relevant equipment or project-management training is advantageous.

Responsibilities

• Develop annual category strategies, sourcing plans and a prioritized savings pipeline.
• Lead supplier/OEM identification, tenders, bid normalization and award recommendations.
• Coordinate technical evaluations and challenge cost, scope gaps and lifecycle implications.
• Negotiate pricing, warranties, lead times, service coverage, spare-parts and payment terms.
• Manage procurement delivery against approved schedules, fabrication drawings, BOQs and specifications.
• Source and manage maintenance services, spares and oil-filtration solutions with clear terms.

Skills

Equipment sourcing

Commercial negotiations

Lifecycle costing

BOQ understanding

ERP reporting

Executive communication

OEM governance

Contract management

Spares budgeting

Risk management

Education

Bachelor’s degree in Engineering or related

CIPS certification preferred

Tools

Excel

ERP systems

Job description

Own category strategy, sourcing and procurement execution for kitchen and other food preparation equipment, stainless-steel fabrication, bought-out items, spare parts, maintenance services and oil-filtration solutions across multiple regional markets. Deliver competitive total cost of ownership, supply continuity, supplier performance and measurable savings while maintaining approved technical, food-safety and operating requirements. Retain equipment OEM and commercial ownership while partnering with the relevant Logistics function on direct-buying fulfilment.

Key Responsibilities:

1. Category Strategy and Demand Alignment

• Develop annual category strategies, sourcing plans and a prioritized savings pipeline using spend, demand, market intelligence and supplier-capability analysis.
• Align new openings, remodels, replacements and maintenance needs with Operations, Maintenance, Development and the centralized planning portfolio.
• Define supply-base strategies, standardization and localization opportunities, and business-continuity options for critical equipment and spares.

2. Strategic Sourcing and Commercial Negotiation

• Lead supplier/OEM identification, qualification, tenders, bid normalization and award recommendations for the full equipment and services portfolio.
• Coordinate technical evaluations with authorized stakeholders and challenge cost, scope gaps, exclusions and lifecycle implications without assuming ownership of design or technical acceptance.
• Negotiate pricing, warranties, lead times, service coverage, spare-parts availability, Incoterms and payment terms and establish approved commercial agreements with Legal and Finance support.

3. Equipment Fabrication and Procurement Execution

• Manage procurement delivery against approved equipment schedules, fabrication drawings, BOQs and specifications, ensuring suppliers understand scope and deadlines.
• Coordinate supplier acknowledgement, fabrication progress, inspection readiness, installation and commissioning interfaces and resolve commercial or supplier-performance issues.
• Provide sourcing outcomes to authorized PR/PO teams and coordinate supplier fulfilment for local/distributor purchases; hand direct-buying fulfilment to Logistics under a documented responsibility split.

4. Maintenance Services, Spares and Oil Filtration

• Source and negotiate maintenance-service agreements, preventive-maintenance coverage, repair rate cards, spares and oil-filtration solutions with clear commercial terms and service levels.
• Work with Maintenance and Operations to define response times, uptime requirements, critical-spares availability and objective service-performance measures.
• Monitor provider commercial performance and recurring warranty/service issues, enforce contractual remedies and drive cost and reliability improvements; Maintenance retains technical service acceptance.

5. Supplier, OEM and Contract Performance

• Own OEM and category supplier relationships, business reviews, performance scorecards and corrective-action plans for quality, cost, service and continuity.
• Resolve contractual issues, warranty disputes, spare-parts obsolescence and supplier underperformance in coordination with technical stakeholders and Logistics.
• Maintain commercial agreements, renewal calendars, supplier capacity intelligence and risk mitigations across the regional portfolio.

6. Savings, Innovation and Lifecycle Value

• Lead value engineering, specification alternatives, localization and equipment innovation opportunities with technical and brand stakeholders.
• Assess acquisition, energy, consumables, maintenance, service and replacement costs to support total-cost-of-ownership decisions.
• Track and validate implemented savings with Finance, distinguish savings from cost avoidance and report delivery against approved baselines.

7. Team Governance and Logistics Interface

• Manage designated procurement team member(s) and agree shared priorities with relevant Logistics stakeholders for any dotted-line support.
• Retain equipment strategy, OEM selection, sourcing agreements and commercial issue ownership; Logistics owns direct-buying planning and fulfilment under those agreements.
• Report category performance, sourcing progress, savings, supplier risks and unresolved decisions to relevant senior stakeholders.

Leadership

• Set the category workplan, savings priorities and supplier-performance expectations and remain accountable for delivery across markets.
• Lead negotiations and cross-functional decisions using transparent analysis, commercial judgment and documented recommendations.
• Manage designated procurement team member(s) through clear objectives, workload allocation, coaching and performance reviews.
• Uphold procurement ethics, confidentiality, segregation of duties and evidence-based decision making.

Policies and Procedures

• Contribute to category-specific sourcing procedures, evaluation criteria, supplier governance and practical controls; implement approved Procurement Policy and delegation of authority requirements.
• Maintain auditable sourcing records and monitor team compliance without taking over PR/PO ownership or operational approvals assigned to other functions.
• Balancing multi-brand equipment requirements, food factory needs and differing market operating conditions with standardization and cost competitiveness.
• Preventing equipment or critical-spares shortages while managing long lead times, replacement cycles and OEM constraints.
• Maintaining clear equipment commercial ownership while direct-buying fulfilment is managed by Logistics.
• Reducing lifecycle cost without compromising reliability, food safety, maintainability or brand requirements.
• Managing shared team capacity and concurrent sourcing, service and project priorities.

Frameworks, Boundaries and Decision making authority

• Lead category sourcing, negotiations and supplier-performance decisions within approved Procurement Policy and delegation of authority; submit awards and contractual exceptions for authorized approval.
• PR creation, PO issuance and associated transaction approvals remain with authorized teams under segregation of duties. This role supplies sourcing outcomes and planning inputs and coordinates follow-up; it does not create PRs or issue POs.
• Technical requirements, designs, acceptance and maintenance execution remain with authorized technical/operating stakeholders.
• Manage assigned team member(s) and agree dotted-line tasks and capacity with Logistics, escalating conflicting priorities to relevant senior stakeholders.

Qualification

• Bachelor’s degree in Engineering, Supply Chain Management, Procurement, Business Administration or a related discipline.
• CIPS or equivalent procurement certification is preferred; relevant equipment or project-management training is advantageous.

Experience

• 8–10 years of relevant procurement experience, with substantial ownership of commercial kitchen/commercial equipment, SS fabrication or comparable technical equipment categories.
• Proven delivery of category strategies, OEM negotiations, framework agreements and measurable lifecycle or procurement savings.
• Experience sourcing spares and maintenance services and managing warranty, service-level and supplier-performance issues.
• Regional, multi-site QSR, food production, hospitality or retail exposure and experience leading staff or cross-functional sourcing teams.

Job Specific Skills

• Equipment and fabrication sourcing; technical-commercial bid evaluation and scope normalization.
• Contract negotiation, warranty/service terms, spares economics and supplier governance.
• Total-cost-of-ownership modelling, spend analysis and savings validation.
• Commercial understanding of equipment drawings, BOQs and service scopes; coordination with technical owners.
• Excel, presentations and ERP-based procurement reporting; clear executive communication.
• Category strategy and sourcing
• Equipment and services commercial management
• OEM and supplier-performance governance
• Lifecycle costing and value engineering
• Procurement execution and risk management
• Ownership and results orientation
• Integrity and impartiality
• Decision discipline and timely escalation

Performance Measures

• Validated savings and lifecycle cost improvements
• Supplier delivery, quality and service performance
• Warranty/spares resolution and supply continuity
• Contract coverage, governance and team delivery