Procurement Administrator

Alcazar Energy; Dubai; On-site; AED 180,000 - 260,000; Full time

Job summary

Alcazar Energy is seeking a procurement and contracts professional to support multi-entity project operations in the UAE. You will manage agreements, lead PO processes, and ensure compliance with procurement controls.

This role requires 3–5 years in procurement, strong ERP/PO experience (SAP/Oracle/Dynamics), and excellent Excel skills. You will coordinate with finance, legal, and project teams across jurisdictions.

Qualifications

• 3–5 years in procurement or contracts administration, ideally in a multi-entity or project-based environment.
• Experience with PO/ERP systems (SAP, Oracle, Dynamics, or similar).
• Strong Excel skills and familiarity with procurement controls (approval matrices, audit trails).
• Bachelor’s degree in business, supply chain, finance, or related field.

Responsibilities

• Maintain a centralised agreements & contracts tracker across all entities, flagging renewals and expiries.
• Confirm signed agreements before issuing POs and flag gaps.
• Lead PO lifecycle in ERP from creation to final approval and sharing.
• Register and maintain vendor master data; respond to vendor queries.
• Standardise PO numbering, templates, and filing conventions across entities.

Skills

Procurement

Vendor management

Contract terms

Excel

Cross-functional coordination

Multi-entity environment

Education

Bachelor’s degree

Tools

SAP

Oracle

Dynamics

Job description

Thank you for your interest in joining Alcazar Energy! Each role at our company offers the chance to make a tangible impact on the global shift towards sustainable energy. As you consider applying, reflect on how your unique skills, passion, and vision align with our mission to innovate and energize the world responsibly.

• Agreements & contracts tracker: Maintain a centralised folder and master tracker covering all signed project-related agreements across all entities – capturing counterparty, contract value, start & end dates, renewal or termination notice periods, scope, internal owner, and status (active/expiring/expired). Proactively flag upcoming renewals and expiries.
• Agreement compliance: Confirm a signed agreement is in place before any related PO is issued, and flag gaps.
• Amendment & novation control: Update and maintain the tracker whenever an agreement is amended, extended, or novated. The amendment/novation process is led by the relevant agreement stakeholder; this role is responsible for keeping the tracker accurate once changes occur.
• PO preparation: Once an agreement is signed, prepare the corresponding PO based on cost controller inputs, ensuring correct project allocation, category, and scope/values.
• PO/ERP ownership: Own the full PO lifecycle in the ERP, from creation through following up with the final approver (Principal) for approval, to confirmation and sharing the final approved PO with the end user or initial requestor.
• PO revisions: Action any required PO revisions, following approval and instructions from the cost controller.
• Vendor master data/onboarding: Register and maintain vendor records in the ERP ahead of PO issuance.
• Vendor query resolution: Act as first point of contact for vendor queries on PO or contract status, escalating to cost control where needed.
• Standardisation across entities: Apply consistent PO numbering, templates, and filing conventions across all entities and projects, in line with formats agreed with the cost control team.

Qualifications and Skills:

• 3 to 5 years in procurement, purchasing, or contracts administration, ideally in a multi-entity or project-based environment (energy, infrastructure, or construction a strong plus).
• Experience with PO/ERP systems (SAP, Oracle, Dynamics, or similar).
• Strong Excel skills.
• Working knowledge of contract terms and procurement controls (approval matrices, segregation of duties, audit trail).
• Highly organised and detail-oriented, able to manage a high volume of POs and contracts across multiple entities accurately.
• Good communication skills — will coordinate regularly with vendors, finance, legal, and project teams, potentially across jurisdictions.
• Bachelor’s degree in business, supply chain, finance, or related field (or equivalent practical experience).

We appreciate your time in considering a career with Alcazar Energy. By joining our team, you’re choosing to stand at the forefront of the renewable energy industry, contributing to projects that prioritize integrity, quality, and sustainability. As you share our commitment to making a difference, we look forward to potentially welcoming you aboard.