PMO Administrative

Edge Group; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Edge Group's Advanced Concepts division in Abu Dhabi seeks an organized PMO administrator to support project offices, coordinate meetings, prepare agendas, and manage correspondence within a dynamic team.

You will help track schedules, assist with reporting and documentation, maintain procurement records, and support budgets. The role emphasizes attention to detail, MS Office proficiency, and collaboration with project managers and vendors.

Qualifications

• Minimum: Bachelor's degree in Business Administration, Project Management, or a related field.
• Advanced degree or PMP is preferred.
• Proficient with project management software and MS Office suite.

Responsibilities

• Provide administrative support to the PMO team, including scheduling meetings and preparing materials.
• Coordinate project activities, track progress, and assist with reporting and documentation.
• Handle correspondence and procurement tasks for projects.
• Maintain procurement docs, vendor contracts, purchase orders, and invoices.
• Write meeting minutes and distribute to stakeholders.
• Support PMO processes, templates, and initiatives; assist with budgets and financial reports.
• Communicate with project team to keep information accurate and up-to-date.

Skills

PMO software familiarity

MS Office

Education

Bachelor's degree in Business Administration, Project Management, or related field

Advanced degree or PMP (preferred)

Job description

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ADVANCED CONCEPTS is an entity within EDGE dedicated to the design and deployment of advanced, innovative technologies.

• Provide administrative support to the PMO team members, including scheduling meetings, preparing agendas and meeting materials, managing correspondence, and sending emails related to projects.
• Assist in the coordination and management of project-related activities, including tracking project progress, monitoring project schedules, and assisting with project reporting and documentation.
• Execute administrative tasks as needed, such as handling correspondence, filing, and procurement of project resources. This may include:
  Assisting with raising the PR’s.
• Coordinating the procurement process, between end user and buyer.
• Maintaining procurement documentation and records, including vendor contracts, purchase orders, and invoices.
• Support other tasks as assigned by the PMO Manager or other senior staff.
• Assist in the maintenance and continuous improvement of project management processes and procedures. This may include:
  • Updating project management templates and tools.
  • Supporting the development and implementation of PMO initiatives and programs.
  • Assisting with the preparation and maintenance of project-related budgets and financial reports.
  • Communicating with project team members, to ensure project-related information is accurate and up-to-date.
  • Writing Meeting Minutes (MOM) for project meetings and distributing them to project team members and stakeholders.
  • Manage project documentation such as project plans, schedules, budgets, and reports, ensuring all relevant project information is accurate and up-to-date.

Qualification / Experience:

• Minimum: Bachelor\'s degree in Business Administration, Project Management, or a related field.
• Preferred: Advanced degree in Business Administration, Project Management, or a professional certification such as PMP.
• Minimum: At least 2 years of experience in administrative or project support role.
• Preferred: 2-3 years of experience with increasing responsibilities over the years.
• Displays good knowledge and understanding of project management software and tools, as well as proficiency in the use of MS Office Suite.