Personal Assistant (PA) to Vice President, Corporate Affairs, International, Europe & Canada

AstraZeneca; Dubai; Hybrid; AED 100,000 - 120,000; Full time

Job summary

A global healthcare leader in Dubai is seeking a Personal Assistant to support the Vice President of Corporate Affairs. This role involves managing complex diaries, coordinating travel, and ensuring clear communication. Candidates should have a Bachelor's degree, extensive experience in a similar position, and strong organizational skills. Join a team committed to transforming healthcare and making a difference in patients' lives.

Qualifications

• Proven experience as PA to senior leaders in a large complex international organization.
• Ability to effectively manage a demanding workload and exercise sound judgment.
• Collaborative team player with excellent interpersonal and communication skills.

Responsibilities

• Manage diaries and coordinate travel for the VP.
• Prioritize meetings and manage travel across multiple time zones.
• Craft and edit presentations, ensuring effective communication.

Skills

Excellent secretarial skills

Exceptional planning and organizing skills

Fluency in English

Ability to handle sensitive information

Collaborative team player

Confident communication skills

High levels of resilience

Proactive and open mindset

Education

Bachelor's degree or equivalent

Tools

Outlook

Microsoft Teams

SharePoint

Concur

Coupa

Job description

Overview

Job Title: Personal Assistant (PA) to Vice President Corporate Affairs International Europe & Canada

Location: Dubai

Career Level: C

Work Mode: Hybrid (3 days in office)

Years of experience: 10 years

Introduction to role

Are you ready to take on a pivotal role supporting the Vice President of Corporate Affairs for International Europe and Canada at AstraZeneca? As a Personal Assistant you will be at the heart of our operations, managing diaries, coordinating travel and ensuring seamless communication across our dynamic team. Collaborate with diverse colleagues at all levels, contribute to team success, nurture team culture.

Accountabilities

• Proactive and extensive diary management in Outlook for the VP working with complex diaries across various time zones.
• Prioritising internal/external meetings including room bookings and coordinating international conference calls across time zones.
• Managing complex and frequently changing global travel across several time zones including visa requirements, accommodation and processing related expense reports.
• Collating and processing expense claims in Concur within set group timelines and ensuring compliance with the expense policy.
• Team budget and procurement administration including PR/POs in Coupa, monitoring expenditures and maintaining financial records.
• Managing team communications and file sharing channels including Microsoft Teams, SharePoint and Outlook Distribution Lists.
• Crafting and editing presentations/reports, compiling concise meeting briefings and taking meeting notes if required.
• Supporting internal and external events.
• Facilitating the onboarding of new team members.
• Working with the broader GCA PA network to harmonise processes and provide support where necessary across the organisation.

Essential Skills/Experience

• Proven experience as PA to senior leaders in a large complex international organization
• Excellent secretarial skills and the ability to exercise sound judgment whilst proactively efficiently and accurately managing a demanding workload
• Exceptional planning and organizing skills with a strong sense of urgency balanced by a good judgement of priorities
• Ability to handle sensitive information in a confidential manner
• Collaborative team player with excellent interpersonal and communication skills
• Confident communicating at all levels and across various cultures internally and externally whilst exercising discretion, tact and diplomacy
• The ability to identify and leverage appropriate IT systems and procedures to achieve results
• An understanding of how your team relates to others within the organization and how to work effectively to achieve business objectives
• Have high levels of resilience and be self-motivated
• Flexible, proactive and open to accommodate all duties and exceed expectations
• Fluency in English
• Bachelors degree or equivalent

At AstraZeneca we are driven by a passion for learning and innovation. Our diverse team thrives on collaboration across functions embracing new perspectives that fuel our growth mindset. We are committed to leveraging cutting-edge technology and digital innovations to make a significant impact on patients lives. Here youll find an environment that encourages creativity supports your career development and rewards your contributions.

Ready to make a difference? Join us at AstraZeneca and be part of a team that is transforming the future of healthcare!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race religion color national origin sex gender gender expression sexual orientation age marital status veteran status or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Date Posted 23-May-2025

Closing Date 29-May-2025

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds with as wide a range of perspectives as possible and harnessing industry-leading skills. We believe that the more inclusive we are the better our work will be. We welcome and consider applications to join our team from all qualified candidates regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment) as well as work authorization and employment eligibility verification requirements.

Required Experience:

Chief