Personal Assistant

Nathan & Nathan Human Resources; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading human resources firm in Dubai is looking for a highly organized Personal Assistant to provide administrative and personal support to the Marketing Manager. The ideal candidate should have proven experience in a similar role, possess excellent organizational skills, and be able to handle multiple tasks effectively. This position requires a discreet and professional approach, with flexibility to work outside standard hours when necessary.

Qualifications

• Proven experience as a Personal Assistant or in a similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks under pressure.
• High level of discretion, integrity, and professionalism.

Responsibilities

• Manage and maintain executives' calendar and appointments.
• Coordinate meetings and prepare agendas.
• Handle confidential information with discretion.
• Assist with personal tasks including errands.
• Screen and manage communication such as calls and emails.

Skills

Organizational skills

Time management

Communication skills

Discretion

Multitasking

Education

Bachelor's degree

Tools

MS Office Suite

Google Workspace

Job description

We are seeking a highly organized, proactive, and resourceful Personal Assistant to provide comprehensive administrative and personal support to Marketing Manager. The ideal candidate is discreet, professional, and capable of handling a wide range of tasks to ensure smooth day-to-day operations both professionally and personally.

Key Responsibilities:

• Manage and maintain executives calendar, appointments, and travel arrangements
• Coordinate meetings, prepare agendas, and take minutes when required
• Handle confidential information with discretion
• Assist with personal tasks including errands, reservations etc.
• Screen and manage communication (calls, emails, messages)
• Prepare reports, presentations, and correspondence
• Liaise with internal teams and external stakeholders on behalf of the executive
• Monitor deadlines and follow up on action items
• Organize and maintain filing systems (digital and physical)
• Provide general administrative support as needed

Qualifications & Skills:

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Proficiency in MS Office Suite, Google Workspace, and scheduling tools
• Ability to multitask and prioritize tasks under pressure
• High level of discretion, integrity, and professionalism
• Flexibility to work outside standard hours, if necessary
• Bachelor's degree preferred but not mandatory

Preferred Qualities:

• Problem-solving mindset with attention to detail
• Calm, collected, and adaptable to changing priorities
• A proactive approach and ability to anticipate needs
• Tech-savvy and quick to learn new systems