Personal Assistant

Greenstone; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic organization in Dubai is seeking a highly organized Personal Assistant (PA) to support the CEO. This role involves managing the CEO’s calendar, coordinating travel arrangements, and handling correspondence with discretion. The ideal candidate will possess excellent communication skills, a strong sense of professionalism, and proficiency in Microsoft Office. This position is suited for proactive individuals who can multitask effectively in a fast-paced environment.

Responsibilities

• Manage the CEO’s calendar and meetings.
• Organize local and international travel arrangements.
• Handle correspondence and requests for the CEO.
• Prepare meeting materials and take minutes.
• Coordinate logistics for company events.
• Maintain confidential files and records.
• Anticipate CEO’s needs and prioritize tasks.

Skills

Written and verbal communication skills in English

Organizational and time-management skills

Professionalism, integrity, and confidentiality

Proficiency in Microsoft Office Suite

Interpersonal skills

Proactivity and resourcefulness

Job description

Role Overview

We are seeking a highly organized and proactive Personal Assistant (PA) to the CEO to provide comprehensive executive and administrative support to our Chief Executive Officer. The successful candidate will play a pivotal role in enabling the CEO to operate efficiently and effectively across a fast-paced and dynamic environment.

This role requires exceptional attention to detail, strong communication skills, and the ability to manage complex schedules, travel arrangements, and confidential information with professionalism and discretion.

Key Responsibilities

• Manage the CEO’s calendar, including internal and external meetings, board sessions, and investor appointments.
• Organize and coordinate international and local travel arrangements, including visas, flights, accommodation, and itineraries.
• Serve as a point of contact for the CEO, handling correspondence, calls, and requests with discretion and efficiency.
• Prepare meeting materials, presentations, and briefing documents; take minutes and follow up on action points.
• Liaise with senior stakeholders across the firm and external partners to ensure seamless communication and scheduling.
• Coordinate logistics for key company events, conferences, and client engagements attended by the CEO.
• Support with personal errands and ad-hoc tasks to optimize the CEO’s time and focus.
• Maintain confidential files and records in an organized and secure manner.
• Anticipate the CEO’s needs, demonstrating initiative and sound judgment in prioritizing competing demands.

Skills & Experience

• Excellent written and verbal communication skills in English
• Strong organizational and time-management skills, with the ability to work under pressure and meet tight deadlines.
• High degree of professionalism, integrity, and confidentiality.
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel).
• Strong interpersonal skills with the ability to build rapport across all levels of the organization.
• Flexible, proactive, and resourceful, with a strong sense of initiative and ownership.