Personal Assistant

Kershaw Leonard; Dubai, Dubai International Financial Centre; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading recruitment consultancy in Dubai is seeking a highly organized Personal Assistant to support the CEO and senior managers. This role involves managing correspondence, coordinating travel, and ensuring effective office operations. The ideal candidate will have 3-5 years of experience, strong organizational skills, and proficiency in MS Office. A background in financial services is preferred. Competitive compensation and a professional environment await.

Qualifications

• Minimum 3–5 years’ experience in a Personal Assistant or Executive Assistant role supporting senior leadership.
• Background in financial or corporate services is highly desirable.
• Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Manage and prioritize the CEO’s email inbox and calendar.
• Act as the first point of contact for visitors and incoming calls.
• Plan and coordinate travel arrangements for the CEO and senior managers.
• Process and track expense claims for all senior management team members.

Skills

Organizational skills

Communication abilities

Proactivity

Discretion

Tools

MS Office

Job description

The Role

Position Overview Our client is a market leading firm, providing fiduciary, restructuring, trustee, fund administration, economic substance, and registered office and agent services based out of DIFC. They are seeking a highly organized, polished, and proactive Personal Assistant to provide dedicated support to the CEO and two Senior Managers. This pivotal role combines executive assistance, office coordination, and front-of-house responsibilities to ensure the smooth and efficient operation of the leadership team and the wider office. The ideal candidate will bring strong organizational skills, impeccable attention to detail, and exceptional communication abilities, with a background in financial or corporate services considered a significant advantage.

Key Responsibilities

Executive Support & Email Management

• Proactively manage and prioritize the CEO’s email inbox, ensuring timely responses, flagging priorities, and drafting replies when appropriate.
• Organize and maintain the CEO’s calendar, coordinating meetings, calls, and appointments efficiently.

Reception & Front-Office Duties

• Act as the first point of contact for visitors and incoming calls, providing a professional, welcoming, and polished front-of-house presence.
• Manage incoming and outgoing correspondence, deliveries, and general office communication.

Travel & Logistics Coordination

• Plan and coordinate comprehensive travel arrangements for the CEO and senior managers, including flights, accommodation, ground transportation, visas, and itineraries.
• Ensure all travel documentation and schedules are accurate, organized, and delivered in a timely manner.

Expenses & Administration

• Process, track, and reconcile expense claims for all members of the senior management team.
• Maintain accurate records of travel, entertainment, and office-related expenses.

Office Management

• Oversee the smooth day-to-day running of the office, including supplies, facilities, service providers, and general maintenance.
• Support internal communications and help maintain a professional and organized working environment.

Market Research & Business Support

• Conduct research and compile reports to support executive decision-making.
• Assist with the preparation of presentations, documents, and briefing materials as required.

Requirements

• Minimum 3–5 years’ experience in a Personal Assistant or Executive Assistant role supporting senior leadership.
• Background in financial or corporate services is highly desirable.
• English as a first language will be highly regarded or to an impeccable professional standard if a second language.
• Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
• Proven ability to handle sensitive and confidential information with absolute discretion.
• Previous experience in a fast-paced, professional office environment in the UAE is an advantage.

Personal Attributes

• Exceptionally well-presented and well-groomed, projecting a professional business image at all times.
• Confident, articulate, and professional communicator with strong interpersonal skills.
• Highly organized, proactive, and able to manage multiple priorities with minimal supervision.
• Calm under pressure, solution-focused, and able to anticipate needs.
• Positive, can‑do attitude with a strong sense of initiative and responsibility.

About the company

KERSHAW LEONARD "WE CHANGE PEOPLES LIVES" Who we are : Founded in September 1999 The Kershaw Leonard Group was based upon professional recruitment practices laid down by the UK Institute of Employment Consultants whose values are still at the core of our success today. Inherently we believe that recruitment is a people business not a CV processing business and as such we take time and care to make sure we understand the needs of both our Clients and our Candidates. Such attention to the care side of our business together with the sheer length of time we have been established has given us a unique position. We regularly attract top class candidates who only want to work with Kershaw Leonard as they trust our confidentiality and professionalism. Similarly, more than 75% of the clients we work with come back for more when they have a new position to fill. What we do : Kershaw Leonard Group places exceptional talent on a Global scale. Our winning strategy is to partner very closely with a small number of clients so we can really understand their objectives, needs and aspirations in a way that allows us to intuitively know the kind of cultural fit they are looking for when the time comes for them to recruit new talent. Then once that talent is on board and part of the clients team, to assist wherever is needed to improve performance and leadership skills Why Us : The Kershaw Leonard Group is more than just a recruitment agency. In addition to KL Recruitment, KL Consulting offers a vast spectrum of skills from our experienced behavioural psychologist and consultants with almost two decades of HR Director level experience in the region.