Personal and Executive Assistant To Founder / CEO (With Marketing Interest) Must be Abu Dhabi based

Skincare Edit; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading beauty and wellness company in Abu Dhabi is seeking a proactive Personal & Executive Assistant to support the founder. The ideal candidate should excel in organisational skills, manage complex schedules, and assist with both personal and business responsibilities. This full-time position offers the opportunity to contribute significantly to a fast-growing company in the GCC.

Qualifications

• Exceptional organisational skills are required.
• Must be tech-savvy and comfortable using multiple platforms.
• Strong written English skills are crucial.

Responsibilities

• Manage the full calendar for the founder, including meetings and travel.
• Oversee inbox management, prioritising and organising emails.
• Assist with business operations including Shopify.

Skills

Organisational skills

Tech-savvy

Strong written communication

Attention to detail

Time management

Proactivity

Tools

Microsoft Office

Canva

Notion

Shopify basics

Job description

Female Only | Full-time | Abu Dhabi | Sunday–Thursday, 8am–6pm

Exceptioanl Organisational Skills and Tech Savy.

We are looking for an exceptionally organised, proactive, and detail-driven Personal & Executive Assistant to support Claire Miller, Founder of Skincare Edit & Skincare Edit PRO.

This role is for someone who thrives in a fast-paced, high-standards environment, can manage multiple moving parts at once, and acts as a trusted second pair of hands across both personal and business responsibilities.

You will oversee all day-to-day organisation for Claire — home, school admin, inbox, business tasks, scheduling, and marketing support.

If you’re someone who loves order, clarity, structure, and being the person who keeps everything running smoothly, this is for you.

Key Responsibilities

Executive Support

• Manage Claire’s full calendar — meetings, personal appointments, travel, and weekly planning.
• Oversee all inboxes: prioritise emails, draft responses, organise folders, and flag what needs attention.
• Prepare documents, summaries, files, and notes ahead of key meetings.
• Keep all systems updated (Microsoft Calendar, Notion, shared folders, project trackers).

Personal Support

• Manage all boys’ school communication: emails, calendars, events, deadlines, uniforms, transport.
• Organise personal admin including travel bookings, appointments, reminders, renewals, and paperwork.
• Handle online orders related to business operations (thank-you cards, packaging, supplies) — sourcing, price comparison, tracking deliveries.
• Assist with light home-admin structure (no housekeeping): organisation, reminders, scheduling.

Business & Operations Support

• Assist with Shopify tasks (updating product info, uploading assets, checking details).
• Support the team with packing or coordinating orders when needed (including occasional weekend cover in exchange for time off in the week).
• Liaise with suppliers, request quotations, check stock or lead times when Claire needs outreach support.
• Assist the Operations Manager when Claire or Koni is away.

Marketing & Creative Support

• Assist with Canva content for social media (Instagram Stories, graphics, templates).
• Prepare email drafts, upload assets, organise content calendars.
• Help review content, proof visuals, upload to folders, coordinate with photographers or designers.
• Maintain brand asset organisation and ensure everything is neatly archived.

What You Bring

• You are naturally organised — systems, structure, checklists, clarity.
• You’re proactive and anticipate needs before being asked.
• Strong written English; confident drafting clear emails.
• Tech-confident: Microsoft Suite, Canva, Notion (or similar), social platforms.
• A positive, discreet, trustworthy personality.
• Comfortable supporting both business and personal admin with equal care.
• Calm under pressure, solutions-first, and happy to handle anything from scheduling to creative tasks.

Working Hours

Sunday–Thursday, 8am–6pm. Based in Abu Dhabi with in-office presence required.

Why This Role Matters

You will become the organisational backbone supporting a founder building a fast-growing, expert-led beauty & wellness company in the GCC.

This role has huge impact, autonomy, and long-term growth for the right person.

Skills

Exceptional organisation & time management— can structure chaos, prioritise fast, and keep multiple moving parts aligned.

Strong written communication— confident drafting emails, summaries, and clear responses.

High attention to detail— nothing slips through; double-checks everything.

Proactive problem-solver— anticipates needs before being asked.

Tech-savvy— confident with Microsoft Office, Canva, Notion, Shopify basics, and social platforms.

Calendar mastery— can manage complex scheduling across personal and business.

Inbox management— filters, prioritises, drafts responses, and keeps everything tidy.

Confident communicator— comfortable speaking with suppliers, partners, schools, and internal team.

Creative eye— able to assist with Canva and basic visual tasks.

High discretion & confidentiality— trusted with personal and sensitive information.

Calm under pressure— steady, grounded, doesn’t get overwhelmed.

Fast learner— easily picks up new systems, tools, processes.

Flexible & adaptable— comfortable with shifting priorities and supporting whatever is needed.

Resourceful— finds solutions, compares prices, researches options efficiently.

High ownership mindset— treats responsibilities like their own; follows through without being chased.