Payroll Officer

Farnek Services; United Arab Emirates; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading service provider in the UAE is seeking a Payroll Officer to manage all payroll operations, ensuring compliance with UAE Labour Law and timely salary disbursements. The ideal candidate will have a Bachelor's degree, 3-5 years of relevant experience, and strong analytical skills. This role involves processing payroll, end-of-service benefits, and maintaining accurate records, providing essential support to employees and management alike.

Qualifications

• Minimum 3-5 years in payroll operations within the UAE.
• Strong knowledge of UAE Labour Law and WPS system.
• Proficiency in HRMS and payroll software.

Responsibilities

• Manage and process payroll for all employees timely and accurately.
• Ensure end-of-service settlements comply with UAE Labour Law.
• Prepare payroll reports and variance analyses for management.

Skills

Analytical ability

Attention to detail

Communication skills

Time management

Education

Bachelor's Degree in Accounting, Finance, or Business Administration

Tools

HRMS/payroll software

Excel

Job description

The Payroll Officer is responsible for managing, reviewing, and executing all payroll operations accurately and on schedule. This includes salary processing, end-of-service settlements, payroll reporting, and compliance with UAE Labour Law. The role ensures data integrity, confidentiality, and alignment with organizational policies.

Key Responsibilities

1. Payroll Management

Prepare, review, and process monthly payroll for all employees in accordance with statutory and company requirements.

Validate attendance, overtime, deductions, and allowances prior to payroll finalization.

Ensure timely salary disbursement through WPS or bank transfers.

Review and approve payroll reports and reconciliations before submission to Finance.

Maintain payroll controls to prevent discrepancies, overpayments, or delays.

2. Final Settlements & Compliance

Process end-of-service benefits (EOSB), gratuity, and final settlements in line with UAE Labour Law and company policy.

Coordinate with HR and PRO teams for exit formalities including visa cancellation and clearance.

Ensure compliance with all statutory requirements including WPS, GOSI, and pension contributions where applicable.

3. Reporting & Analysis

Prepare monthly payroll reports, variance analyses, and cost summaries for management.

Support annual audit processes with required payroll data and documentation.

Maintain accurate payroll records and ensure alignment between HRMS and accounting systems.

4. HRMS & Process Improvement

Manage employee data in HRMS related to payroll, benefits, and job status changes.

Review and enhance payroll processes to improve efficiency and data accuracy.

Ensure smooth integration of HRMS updates and coordinate with IT for payroll module enhancements.

5. Employee Support & Confidentiality

Handle employee payroll queries promptly and professionally.

Issue salary, employment, and other related certificates upon request.

Maintain strict confidentiality of employee compensation data.

Key Performance Indicators (KPIs)

100% on-time and error-free payroll processing.

Compliance with UAE labour and WPS regulations.

Timely completion of final settlements and reports.

High accuracy in HRMS data and reporting.

Positive employee feedback on payroll services.

Qualifications and Experience

Education: Bachelors Degree in Accounting, Finance, or Business Administration.

Experience: Minimum 3-5 years in payroll operations within the UAE.

Knowledge: UAE Labour Law, WPS system, HRMS/payroll software, and Excel proficiency.

Skills and Competencies

Strong analytical and numerical ability

High attention to detail and accuracy

Excellent communication and organizational skills

Confidentiality and integrity in handling sensitive data

Time management and multitasking abilities