Patient Admin Executive - UAEN - Halwan Sharjah Location

NMC Healthcare; Sharjah; On-site; AED 56,000 - 100,000; Full time

Job summary

NMC Healthcare in Sharjah invites a patient-focused receptionist to join our front desk. You will greet patients, register new arrivals, manage schedules, and assist with billing and insurance information.

You will handle calls, emails, and back-office tasks, ensure accurate data in the Hospital Information System, and support quality initiatives while maintaining confidentiality and professional service.

Qualifications

• Highschool or college diploma required.
• Any discipline or related fields accepted.

Responsibilities

• Greet patients and direct them to departments, provide routine information.
• Handle phone inquiries and relay information to doctors/nurses.
• Manage appointments including no-shows and rescheduling.
• Register new patients and keep records up to date.
• Process patient invoices and payments, including co-pays.
• Maintain Hospital Information System data and appointment schedules.
• Respond to emails daily and ensure timely communication.
• Ensure operations comply with hospital policies and infection control.

Skills

Customer service

Communication

Multitasking

Computer literacy

Education

Highschool/ College Diploma

Tools

HIS

Job description

Job Description:

Responsible to provide a range of duties including greeting patients when they enter the medical facility, confirming and registration of new patients, billing, insurance, answering calls and checking emails on a regular basis.

Responsibilities

• Greet patients, direct them to appropriate departments and provide routine information about the hospital when necessary.
• Handle telephone inquiries from patients and provide information to the respective doctor/nurse for the call backs.
• Appointment management including no-shows, rescheduling of patients and confirmations.
• Register new patients and ensure the records of current patients are up to date.
• Provide information about medical insurance coverage to patients and collect the payment/ co-payment based on the insurance eligibility.
• Provide claim forms in case the patient wants to claim reimbursement.
• Facilitate daily cash collection, credit card slips, and cheques deposits at the designated location within the hospital premises, ensuring timely and accurate processing at the end of each shift, adhering to the standards of finance protocols.
• Maintain working knowledge of the Hospital Information System, times of all clinics, duration of appointments, doctor's duty roster, and procedures for booking appointments.
• Perform duties of handling patients, telephone calls, cash, and back-office work as specified in the duty roster.
• Check emails daily, ensuring you respond to queries in a timely manner.
• Ensure operations are carried out uniformly according to the hospital policies and procedures.
• Contributes to team effort by accomplishing related results as needed and maintains safe and clean reception area by complying with procedures, rules, and regulations.
• Participate in the Hospital training programs.
• Ensure complaints are handled in a structured, timely and professional manner which is fair, courteous and respectful of privacy, to identify problems and to continuously improve the departments services.
• Follows the duty schedule as assigned by the team leader/supervisor which includes different shift timings as per the need of the department
• Strictly adheres to NMC's regulations and policies especially those related to infection control,patient safety & JCI.
• Supports Continuous Quality Improvement and participates and contributes to all the quality assurance activities of the service.
• Exercises effective interpersonal skills in dealings with department staff, colleagues and management.
• Maintains patient & staff confidentiality.
• Maintain high standards of data accuracy while ensuring compliance with privacy regulations.
• Generate and process patient invoices for services rendered, including consultations, treatments, and diagnostic tests.
• Ensure that all charges are accurately recorded in the patient's account, reflecting the correct services, dates, and codes.
• Issue bills and invoices to patients for any outstanding balances, including co-pays, deductibles, or non-covered services.
• Provide patients with detailed statements and assistance in understanding their charges and payment options.
• Prepare and process patient invoices for services, ensuring accurate charges.
• Collect co-pays, deductibles, and outstanding balances at the time of service.
• Ensure billing practices comply with legal and insurance requirements.

Qualifications

Highschool/ College Diploma - Any discipline or related fields.

Requirements: