Patient Admin Executive

Jobsatdubai; Al Ain; On-site; AED 55,800 - 83,700; Full time

Job summary

Jobsatdubai is seeking a Patient Admin Executive in Abu Dhabi to support hospital front-desk operations. You will greet patients, manage appointments, register new patients, and handle inquiries, ensuring smooth processes and accurate record-keeping.

You will also explain insurance coverage, process payments, generate invoices, and maintain records in the Hospital Information System while upholding privacy standards. This is an on-site role in a hospital setting.

Qualifications

• Experience in patient-facing roles is preferred.
• Strong data entry and privacy compliance.
• Ability to handle inquiries and coordinate with departments.

Responsibilities

• Greet patients and direct them to departments.
• Handle telephone inquiries and relay calls to the respective doctor/nurse.
• Appointment management including no-shows and rescheduling.
• Register new patients and update records.
• Provide information about medical insurance coverage to patients and collect payments.
• Provide claim forms for reimbursement.
• Maintain hospital information system and schedule details.
• Handle patients, calls, cash, and back-office duties as rostered.
• Check emails daily and respond promptly.

Skills

Customer service

Communication

Cash handling

Telephone handling

Billing & invoicing

Education

College Diploma in any discipline

Tools

Hospital Information System

Billing software

Job description

Patient Admin Executive

Job Description

Specific Responsibilities for this Role

• Greet patients, direct them to appropriate departments and provide routine information about the hospital when necessary.
• Handle telephone inquiries from patients and provide information to the respective doctor/nurse for the call backs.
• Appointment management including no-shows, rescheduling of patients and confirmations.
• Register new patients and ensure the records of current patients are up to date.
• Provide information about medical insurance coverage to patients and collect the payment/ co-payment based on the insurance eligibility.
• Provide claim forms in case the patient wants to claim reimbursement.
• Facilitate daily cash collection, credit card slips, and cheques deposits at the designated location within the hospital premises, ensuring timely and accurate processing at the end of each shift, adhering to the standards of finance protocols.
• Maintain working knowledge of the Hospital Information System, times of all clinics, duration of appointments, doctor’s duty roster, and procedures for booking appointments.
• Perform duties of handling patients, telephone calls, cash, and back-office work as specified in the duty roster.
• Check emails daily, ensuring you respond to queries in a timely manner.
• Ensure operations are carried out uniformly according to the hospital policies and procedures.
• Contributes to team effort by accomplishing related results as needed and maintains safe and clean reception area by complying with procedures, rules, and regulations.
• Participate in the Hospital training programs.
• Ensure complaints are handled in a structured, timely and professional manner which is fair, courteous and respectful of privacy, to identify problems and to continuously improve the department’s services.
• Follows the duty schedule as assigned by the team leader/supervisor which includes different shift timings as per the need of the department
• Strictly adheres to NMC’s regulations and policies especially those related to infection control, patient safety & JCI.
• Supports Continuous Quality Improvement and participates and contributes to all the quality assurance activities of the service.
• Exercises effective interpersonal skills in dealings with department staff, colleagues and management.
• Maintains patient & staff confidentiality.
• Maintain high standards of data accuracy while ensuring compliance with privacy regulations.
• Generate and process patient invoices for services rendered, including consultations, treatments, and diagnostic tests.
• Ensure that all charges are accurately recorded in the patient’s account, reflecting the correct services, dates, and codes.
• Issue bills and invoices to patients for any outstanding balances, including co-pays, deductibles, or non-covered services.
• Provide patients with detailed statements and assistance in understanding their charges and payment options.
• Prepare and process patient invoices for services, ensuring accurate charges.
• Collect co-pays, deductibles, and outstanding balances at the time of service.
• Ensure billing practices comply with legal and insurance requirem

Qualifications

College Diploma – Any discipline or related fields

Min 1 yr experience preferred.