Oncology Pathway Coordinator

King's College; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

King's College in Dubai seeks an experienced Clinical Pathway Coordinator to manage administrative coordination and sequencing of cancer patient pathways across multiple services. The role supports MDT activities, discharge planning, and liaison with care providers to ensure timely and effective patient care.

The post holder will facilitate communication with patients, GPs, and multidisciplinary teams; drive quality improvements; support research study recruitment; and maintain robust governance

Qualifications

• UAE DHA license is required.
• Bachelor’s degree in nursing and registration in eligible countries (Canada, USA, UK, Ireland, South Africa, New Zealand, Australia).

Responsibilities

• Coordinate and sequence the clinical pathway for cancer patients across directorates and clinical services.
• Coordinate MDT meetings; ensure actions are recorded and communications shared with consultants within 24 hours.
• Support quality, safety, and governance through monthly reporting to the DCNO.
• Communicate appointment changes to patients and respond to non-clinical queries from GPs and the MDT.
• Coordinate discharge planning and liaise with care providers to ensure follow-up actions.
• Educate patients about research studies and coordinate access to support services.
• Lead and develop team collaboration across multiple services to improve patient care.

Skills

Clinical coordination

Leadership

Communication

Problem solving

Multitasking

Computer skills

Education

UAE DHA license

Bachelor’s degree in nursing

Job description

• Responsible for administrative coordination and sequencing of the clinical pathway for a range of cancer patients at various stages in their cancer journey.
• The post holder is expected to co-ordinate and organize, clinical interventions and activities for the patient across directorates and multiple clinical services; and respond to variations in the plan accordingly.
• For each patient, to understand current and future requirements; and then to take proactive steps through current action and planning, to ensure this pathway is maintained.
• To ensure the progress of patients’ journeys with all members of the cancer MDT (Consultants, Nursing etc).
• Where personal intervention is unsuccessful, identify through the escalation policy to the DCNO any deviation from the expected pathway promptly to allow corrective action to be achieved.
• Help arrange appointments for consultations and support services.
• To communicate alteration to planned appointments directly to patients.
• Deal with non-clinical queries from general practitioners and members of the multidisciplinary team.
• Assess the medical, emotional, and social needs of cancer patients.
• Support patients and their families to understand their problems and the resources available to them.
• Act as a “link” between patients and all other care providers.
• Coordinate access to other cancer support staff, including psychologists, dietitians, and physicians.
• Educate eligible patients about appropriate research studies.
• Coordinate discharge planning with the patient, their family, consultant and other services.
• Work with patients and family members to ensure discharge instructions are understood and followed.

Multidisciplinary Team Coordination

• Facilitate and coordinate the functions of the multidisciplinary team (MDT) meetings with the various representatives from Gastroenterology, Breast and Oncology clinics.
• Provide administrative support for specialist MDT meetings.
• Liaise with clinical and administrative staff across directorates to develop schedules of patients to be discussed at MDT meetings.
• Implement systems to ensure that the information necessary for effective team functioning is available at each meeting.
• Attend each MDT and facilitate the use of video conferencing equipment as needed.
• Ensure actions plans are produced and recorded for each patient discussed at the MDT meetings and communicate this information to the relevant consultant within 24 hours.
• Be responsible for and ensure that any appropriate follow-up actions from MDT meetings are carried out as identified by clinical teams.

Quality, Safety and Data Management

• Always maintain a genuine learning culture with a clear message of safe care.
• Work collaboratively with clinical governance to ensure adequate management of clinical risk and improvements in quality and safety.
• To ensure that administrative and clerical functions are carried out to the highest quality standards and promptly.
• To generate and provide monthly reports to the DCNO for Clinical Governance purposes.
• To identify to the DCNO any areas of concern regarding the systems that allow the MDT to function effectively.
• To identify potential solutions to ongoing problems and be proactive in implementing solutions.
• To propose to clinical teams’ changes in the overall pathway that would benefit patients care, and work with the team to implement these changes.
• To bring to the attention of DCNO any concerns surrounding the validity or appropriateness of data being collected.
• To provide data to monitor patient progress through the systems.

Education & Qualification

• UAE Medical Health Authority License (DHA)
• Bachelor’s degree in nursing or Degree in Nursing (minimum two years course duration) And Registration as a Registered Nurse from Canada, USA, UK, Ireland, South Africa, New Zealand, and Australia.

Experience

• Has worked within an appropriate service environment within the last 2 years

Training & Knowledge

• Good Computer knowledge
• Resuscitation Certificate as per the specialty &Demonstrable ongoing and active CPD
• Awareness and understanding of KCH policies and KCH initiatives.
• Highly self-motivated – Possesses high internal work standards, sets themselves and helps others to set attainable goals; wants to do things better, to improve, to be more effective and efficient; measure progress against target
• Flexibility – Able to adapt to ensure achievement of objectives within constantly changing situations and environments
• Leadership and communication skills commensurate with leading teams, improving practice, driving continuous professional development, and working effectively as part of a multi-professional / multi- agency team.
• Problem solving skills – able to respond to unexpected issues and provide first line response and to identify appropriate sources of secondary support.
• Ability to maintain professional and personal credibility across all staff groups
• Multi-tasks well in a fast-paced workplace.